Administrative Assistant

PepsiCo - Laguna Hills, CA (30+ days ago)3.9


Auto req ID: 150951BR
Job Description
  • Manage and stay out in front of multiple busy calendars and balance appropriately
  • Be prepared to manage competing priorities and complex tasks with minimal direction
  • Make complex domestic travel arrangements, often with little notice
  • Prepare summaries of information for distribution
  • Assist in the development of presentational materials using PowerPoint and other tools
  • Coupon centralization/execution with Pepsi print shop, legal team and requestor
  • Plan and organize meetings, calls, team events with an emphasis on details
  • Act as a liaison with internal departments as well as represent the department, its leadership team and their needs
  • Work collaboratively and manage relationships with internal teams and external vendors
  • Self-starting personality with the ability to remain composed while effectively handling multiple projects simultaneously
  • Strong coordination with administrators across PepsiCo
  • General office duties, including screening and answering calls, reconciling expense reports and budgets, filing, correspondence, ordering and maintain office supply inventory
  • Handle other duties as needed

Qualifications/Requirements
  • 5+ consecutive years of experience in an administrative assistant role supporting a senior executive
  • Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, Outlook, Google Docs as well Concur for travel and expense reporting
  • Excellent written and oral communication skills
  • Strong critical thinking skills
  • Impeccable organizational and time-management abilities
  • Self-starting personality with the ability to handle multiple projects simultaneously
  • Exceptional attention to detail as well as ability to see the big picture
  • Ability to act with discretion when handling confidential matters
  • Confident and approachable demeanor
  • Possess a strong commitment to quality

Required Application Materials
  • Resume
  • Cover letter that includes why you are interested in working at Pepsi, why you enjoy being a professional administrator

Relocation Eligible: Not Eligible for Relocation
Job Type: Regular

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy

Please view our Pay Transparency Statement