Office Specialist, Museum of Art and Design - Miami Dade College | Miami, FL

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Office Specialist, Museum of Art and Design

Miami Dade College - 4.2 Miami, FL

Job Details

Full-time $20.59 - $25.74 an hour

Qualifications

Microsoft Office
Administrative experience
Organizational skills
Fine Arts
4 years
Associate's degree
Communication skills
Office experience

Full Job Description

The Office Specialist provides advanced administrative and clerical support to the Executive Director and assists the Museum of Art & Design (MOAD) Department with a broad range of initiatives intended to advance institutional priorities in a number of strategic areas.

Duties & Responsibilities

Provides administrative and organizational support for the MOAD Executive Director and the department
Oversees office operations, works with Campus support staff, and provides administrative support accordingly
Assists with the development and maintenance of office procedures and systems including records and files maintenance
Responds to high-volume of calls, handles internal and external inquiries and directs calls accordingly
Supports the Executive Director with grant management and other office documents including writing, preparing, proof-reading, and editing
Prepares expense reports, department requisitions, disbursements, and duplication requests
Assists with department budget
Serves as board liaison between the Board of Advisors, Executive Director and College
Provides support to the Board of Advisors, Executive Director and the College by taking minutes, preparing final reports and communications
Performs other duties as assigned

Minimum Requirements

Associate’s degree in Fine Arts or related field from a regionally accredited institution and four (4) years of experience in responsible administrative and clerical work, or any combination of education and experience
All degrees must be from a regionally accredited institution
Knowledge and understanding of College organization, goals and objectives, and policies and procedures
Proven experience in museum administration support and non-profit boards
Proven experience in a fast paced office environment with responsibilities in handling multiple
projects
Ability to work collaboratively and effectively with constituents, departments, community based organizations in a diverse community
Possess exceptional problem solving and diplomacy skills
Knowledge of Microsoft office software and specific computer programs related to area of responsibility
Possess superior organizational skills and the ability to guard confidential information
Ability to travel to special events
Ability to effectively present information and respond to questions from senior management,
groups of mangers, clients, customers, and the general public
Possess excellent communication skills both oral and written
Ability to follow through on all assignments with minimal direction and handle multiple tasks
Ability to work in a multi-ethnic and multicultural environment with students, faculty, and staff
Ability to work a flexible schedule that may include evening and weekend assignments

Additional Requirements

The final candidate is to successfully complete a background screening and reference check process.

Office Specialist, Museum of Art and Design - Miami Dade College | Miami, FL

Duties & Responsibilities

Minimum Requirements

Additional Requirements

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