Administrative Assistant - Downers Grove, IL

Syngenta - Downers Grove, IL4.1

Full-time
About Syngenta

Syngenta is a leading agriculture company helping to improve global food security by enabling millions of farmers to make better use of available resources. Through world class science and innovative crop solutions, our 28,000 people in over 90 countries are working to transform how crops are grown. We are committed to rescuing land from degradation, enhancing biodiversity and revitalizing rural communities.

About this Job:
As an Administrative Assistant, you will provide administrative support and project coordination for the Seeds Leadership Team efficiently and effectively with a high degree of confidentiality and professionalism. This role includes a broad range of activities to include general administrative to projects requiring more specialized skills. Occasional support required for the direct reports of the Seeds Leadership team will be required including meeting planning, travel coordination, occasional budget and expense management in addition to regional office and functional projects.

Essential Duties & Responsibilities:
Provide first line contact with seed industry personnel, company executives, Syngenta management, employees and the public
Liaise closely with Global headquarters administrative support staff to schedule meetings, coordinate itineraries and Executive travel
Provide exceptional calendaring for Seeds Leadership team and other executives on the direct team
Provide support to respective department. May support other departments with events, meetings, etc. as needed
General administrative duties, project support, special events and activities as requested
Assist with all event planning logistics, such as invitations, venue selection and bookings
Organize and plan site events to include, annual family outing, holiday party, Lunch & Learns, etc
Serve on the Employee Engagement Steering Committee
Complete domestic and international travel bookings for Executives
Input and review expense reports requested by Executive(s)
Preparation of correspondence, reports, presentations and other material as needed for internal and external meetings
Following of budget information provided for Executives
Organize and prioritize numerous tasks and complete under time constraints
Will need to be able to anticipate the needs of Executives and adapt to last minute change
Coordinate and manage Leadership projects of a diverse scope and in collaboration with team members and stakeholders; this may require independent research regarding the project, managing or influencing interdepartmental or cross-functional teams, and directing schedules along with monitoring budget/spending if necessary

Qualifications

Education & Experience:
Associate’s degree is required, Bachelor’s degree is preferred
Minimum 5 years of administrative experience at the executive level
Attention to detail and exceptional organizational and time management skills
Proficient scheduling and coordinating complex travel arrangements, both domestic and international, for senior level Executives
Ability to prioritize multiple tasks and projects while working under deadlines
Excellent Skills in Microsoft Office with a very strong proficiency in Word, Excel, and PowerPoint and the ability to learn new applications as assigned
Excellent verbal and written communication skills
Ability to adapt to a fast-paced environment; working efficiently under pressure
Ability to handle sensitive and confidential information
Ability to demonstrate courtesy and tact in obtaining and furnishing information
Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity, marital or veteran status, disability, or any other legally protected status.

Syngenta Contact Information:
If you need assistance during the application process, please contact the Service Desk at recruitment.na@syngenta.com

Family and Medical Leave Act (FMLA)

( http://www.dol.gov/whd/regs/compliance/posters/fmla.htm )

Equal Employment Opportunity Commission's (EEOC)

( http://webapps.dol.gov/elaws/firststep/poster_direct.htm )

Employee Polygraph Protection Act (EPPA)

( http://www.dol.gov/whd/regs/compliance/posters/eppa.htm

Primary Location
: USA-Illinois-Downers Grove
Other Locations
: USA-Illinois-Chicago, USA-Illinois-Lisle
Job
: Executive/Administrative Assistant