Administrative Assistant

Kansas Bureau of Investigation - Shawnee County, KS (30+ days ago)3.1

Job Description:
Division: Criminal History Records
Position Type: Unclassified (At-Will), Full-Time, Nonexempt, Benefits-Eligible
Position Location: Topeka, KS
Hours: 4:00PM-Midnight
Compensation: $12.35 (+$0.50 shift differential) hourly

The Kansas Bureau of Investigation is the premier criminal investigative agency in the state of Kansas. The KBI is committed to its critical mission of preventing crime and enhancing public safety in Kansas. We employ individuals who exemplify the highest standards of integrity, service, and dedication. Come feel like you’re part of something bigger at the KBI.

The Kansas Bureau of Investigation (KBI) is seeking qualified applicants for the position of Administrative Assistant in the Criminal History Records Unit within the Information Services Division (ISD).

PRIMARY DUTIES:Primary responsibilities include, but are not limited to:
Interpret submitted documentation properly to assure accurate assignment to individual’s history.
Extract, automate data, and form reasonable conclusions when information provided is unclear or incomplete.
Conduct research to obtain documentation for missing information
Additional duties and responsibilities may be added to the position description at any time. The position description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.
  • One year of experience in general office, clerical and administrative support work.
  • Education may be substituted for experience as determined relevant by the agency.
  • Knowledge of criminal history record information (CHRI) policies, procedures, and regulations.
  • As a condition of employment, candidate(s) are subject to a pre-employment process to include a polygraph examination, fingerprint based records check, and comprehensive background investigation, including reference check of past and present employers. The pre-employment process will be waived for current KBI personnel who have previously completed the screening requirements
The application process has 5 REQUIRED STEPS.
STEP 1: Register by completing the online Personal Data Form at
(Skip this step if you already have an Applicant ID number or State ID.)
STEP 2: KANSAS TAX CLEARANCE CERTIFICATE REQUIRED- Each applicant applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue website at This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days.
STEP 3: Complete the official State of Kansas Employment Application form at
STEP 4: Submit your online application to Kansas Bureau of Investigation (KBI).
STEP 5: Submit resume, cover letter and Kansas Tax Clearance Certificate (required documents) via email to KBIEmployment@KBI.STATE.KS.US or postal mail to:

Kansas Bureau of Investigation
ATTN: Human Resources
1620 SW Tyler
Topeka, KS 66612

Required Documents:
  • State of Kansas Employment Application form
  • Resume, Cover Letter
  • Current Kansas Tax Clearance Certificate
  • Academic transcripts may be required at time of interview
Recruiter Contact Information:
Name: Julie Kampsen Phone: 785-296-8200
Email: KBIEmployment@KBI.STATE.KS.US Fax: 785-296-2011

What To Expect Next:
After your application is evaluated and ranked, you may be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome after the selection process is complete. You may call or email the recruiter contact listed to inquire about your application.

Individuals with disabilities are encouraged to contact the agency recruiter if reasonable accommodations are needed for any part of the application or hiring process.
The Kansas Bureau of Investigation is an Equal Opportunity Employer
Find out more about us at our website