Business Office Manager

Cadia Healthcare-Maryland - Hyattsville, MD

Full-time
BENEFITS:
Full-time employees are eligible for below benefits (subject to different waiting periods)
Medical/Dental/Vision insurance
Employer paid life insurance
Employer paid short-term disability and long-term disability insurance
Vacation/Sick/Personal time
401K retirement plan with employer match

JOB SPECIFIC RESPONSIBILITIES:
  • Prepares daily resident census activity in patient accounting system (KEANE) to include but not limited to admissions, discharges, payer type changes, level of care changes, hospital and personal leave bed-holds and room transfers.
  • Verifies new admission financial record documentation for completeness, and prepare a weekly report of any discrepancies for the Centralized Business Office.
  • Enters data from ancillary charges (KEANE) to include but not limited to medical supplies, equipment, beauty shop, laundry, incontinence care, and other services as rendered by the facility.
  • Prepares, log and copies all cash receipts for submission to the Centralized Business Office for deposit and posting to patient account.
  • Enters data (charge) of all pharmacy, lab, radiology and therapy services.
  • Compiles and files LDSS Notice of Change in Income and Notices of Eligibility (KEANE).
  • Manages resident funds including all banking services, petty cash, monthly reconciliation of each resident bank statement, and other duties relating to resident banking.
  • Provides support and direction to families of Medicaid pending residents.
  • Completes or initiates necessary Maryland Medicaid documents such as DHMH-3871, MR/MI ID Screen, DHMH-257 and DHMH-259 forms, in order to obtain levels of care form Delmarva and Medicaid eligibility from the LDSS.
  • Tracks the status of Maryland Medicaid re-certifications for renewal of Medicaid benefits.
  • Routes to the Central Billing Office all resident related insurance and government agency contracts, Admission Face Sheets and other information pertinent to maintaining accurate patient accounts and billing.
  • Assists Centralized Business Office (CBO) in collection of Private Pay and Private Portion accounts.
  • Performs monthly reconciliation of census days, payer types, level of care, cash receipts and adjustments.
  • Reviews Private/Private Portion A/R Aged Trial Balance over 90 days and assist CBO in collection process.
  • Completion of the monthly 1189 report.
  • .Daily posting of cash/scanning of checks.
  • Follow up on unpaid resources.
  • Month end close data entry
  • Performs other duties and tasks as assigned by the Manager, Centralized Business Office.
  • It is the manager's responsibility to acquire approval from the corporate Director of Business Office before admitting a Medicaid Pending case (MMA-P) or changing the payor source of a current resident to MMA-P status.
  • Makes independent decisions pertaining to the Business Office Department without supervision from immediate supervisor
  • Uses discretion and independent judgment as it relates to the Business Office Department in a timely and efficient manner
Supervisory Responsibilities
This job has no supervisory responsibilities.
Education and/or Experience
Education level requirement for this position is at least a high school graduate or GED graduate with some post high school courses in accounting, finance and/or business administration. The position also requires at least two-(2) years experience in patient accounting (Business Office) in a long-term care facility.
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to stand; walk and talk or hear. The employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to use hands to finger, handle, or feel and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 20 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is frequently exposed to fumes or airborne particles. The employee is occasionally exposed to moving mechanical parts; toxic or caustic chemicals and outside weather conditions. The noise level in the work environment is usually moderate.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Education and/or Experience
Education level requirement for this position is at least a high school graduate or GED graduate with some post high school courses in accounting, finance and/or business administration. The position also requires at least two-(2) years experience in patient accounting (Business Office) in a long-term care facility.
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to stand; walk and talk or hear. The employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to use hands to finger, handle, or feel and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 20 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is frequently exposed to fumes or airborne particles. The employee is occasionally exposed to moving mechanical parts; toxic or caustic chemicals and outside weather conditions. The noise level in the work environment is usually moderate.,