Office Administrator/Bookkeeper

BioIVT - Durham, NC

We are a leading global provider of high-quality biological specimens and value-added services. By combining technical expertise, exceptional customer service, and unparalleled access to biological specimens. Our mission is to provide high quality biological tissues, fluids, cell products, and services to our customers to further pharmaceutical research focused on bettering lives. Our global team is made up of a diverse group of professionals committed to serving the needs of our 30,000 clients around the globe. Our culture’s core values consist of respect, integrity, accountability, communication, and quality. We operate in a fast-paced environment that, while in operation for over 30 years, maintains an entrepreneurial spirit and a “can do” attitude.

Duties and Responsibilities

Receive visitors, handle incoming calls, process the daily mail and incoming deliveries. Maintain the appropriate level of office/breakroom supplies. Coordinate lunches and events for the local office.
Prepare and deliver A/R client invoices based on the completion of contracted work and/or delivery of products. Ensure invoicing aligns with the contracts on file.
Prepare and report revenue recognition based on the client contracts.
Process expense reports for employee reimbursement.
Prepare sales and operational metrics based on data provided.
Assist in the formatting of customer reports including incorporation of customer comments and general proofreading.
Efficiently process all A/P invoices in a timely manner and ensure accurate billing by the vendors.
Manage vendor expectations regarding payments to maximize cash flow while having no impact on operations.
Keep the paid invoice files neat and organized. File paid invoices with appropriate backup in a timely manner.

3-4 years relevant accounts payable and accounts receivable experience
Demonstrated ability to quickly and proficiently understand and absorb new information
College degree preferred
Demonstrated ability to exercise standards of professionalism, including appearance, presentation and demeanor
Demonstrated ability to coordinate multiple processes and manage deadlines
Must have strong organizational and multi-tasking skills
Other duties include performing data mining and record keeping
Intermediate to advanced Excel, Word, Adobe and Power Point skills
Sales Force or similar client activity software experience
Revenue recognition experience preferred
Sage X3 experience a plus
You are a team player. You take your work very seriously, but not always yourself.
You are dedicated and reliable
You are looking for an organization that values mission-driven, loyal individuals focused on achieving goals those in need of our services.
You get things done
We offer a comprehensive benefit package for eligible team members including medical, dental, vision, short-term/long-term disability, life insurance, hospital indemnity and accident insurance. We also offer a generous retirement plan with a company match. Eligible employees also enjoy competitive time-off policies. We are a collaborative environment that promotes growth from within. Enjoy company-sponsored events for the entire team!

We can’t wait to work with you! We are an equal opportunity employer.