CBE Office Manager

State of Colorado Job Opportunities - Golden, CO3.5

Department Information

Located in Golden, in the foothills of the Rockies, 13 miles west of Denver and 21 miles south of Boulder, Mines is a public institution with enrollment of over 5,400 students in undergraduate and graduate degree programs in engineering and applied science. For more information visit us at: www.mines.edu.

Mines offers a comprehensive portfolio of benefits to its classified workforce, including medical, dental, life, disability plans, flexible spending, health savings accounts, a dependent tuition benefit, and retirement plans. Mines employees enjoy an alternative holiday schedule with 12 paid holidays, reasonable parking fees and access to a state-of-the-art Recreation Center.
Description of Job
NOTE: This position will close at 11:59 pm on June 24, 2019 OR when 25 qualified applications have been received, whichever comes first.

The Department of Chemical and Biological Engineering (CBE) is accepting applications for an Office Manager (Administrative Assistant III). This position serves as the first point of contact for CBE's 800 students, and provides administrative support to the undergraduate and graduate programs, as well as to the overall department. Organizes and supervises support activities to ensure cost effective, efficient and consistent operations, including purchasing office supplies, creating/revising office procedures, providing logistical support for projects and events, scheduling classrooms, administration of travel, reporting, record keeping, etc. Support AICHE with their travel and event planning.

Mines is an Equal Opportunity/Affirmative Action employer and educator that recognizes that
diversity is crucial to its pursuit of excellence in learning and research. Mines is committed to
developing student, faculty, and staff populations with differing perspectives, backgrounds, talents, and needs and to creating a richer mix of ideas, energizing and enlightening debates, deeper commitments, and a host of educational, research, and service outcomes. As such, Mines values candidates who have experience working in settings with individuals from diverse backgrounds. Minorities, women, veterans, and persons with disabilities are strongly encouraged to apply.
ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact us by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Three years of general clerical experience which included front desk office reception/phones and word processing and spreadsheet creation/maintenance. Daily interaction with students, faculty and staff require this position to possess strong interpersonal and customer service skills and the ability to establish rapport with people of diverse backgrounds. Must have excellent organizational skills with the ability to prioritize tasks, make decisions independently and provide on-the-spot answers to administrative questions that arise.

Desired Qualifications
The preferred candidate will have experience working with college or university students in an administrative role and will have performed administrative work in an academic department at an institution of higher education. Also desired are:

Office management experience
Work leadership experience
Experience with SCT Banner, website maintenance and publishing software

Relevant college, university or non-correspondence business school course work may substitute on a year- for-year basis, up to three years. If you are substituting coursework for any of the required experience you must submit your unofficial transcripts.

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information
All state classified employees must be hired and promoted through a comparative analysis process. Part or all of the analysis for this position will include a review of your application materials. Applications will be reviewed by a Human Resource Specialist and/or Subject Matter Experts to determine if you meet the minimum requirements for the position. Application materials may also be used to assess and rank applicants who meet the minimum requirements, cut to a top group or establish an eligible list for referral to the position.

Be sure the "Work Experience" section of your application is complete and specifically addresses
your qualifications, experience, and accomplishments as they relate to the description of the
Job, Minimum Qualifications, Required Competencies and Preferred Qualifications as
listed above. Resumes and "see resume" statements will not be accepted in lieu of the
"Work Experience" section of the application. Failure to include adequate information or
follow instructions by the closing date may result in your application not being accepted and/or
may affect your score, rank or inclusion in the final pool of eligible applicants. Applicants are
strongly encouraged to attach a cover letter and resume to their application.