Nystrom & Associates, Ltd. is an agency consisting of a team of mental health professionals that specialize in psychiatric evaluations, clinical social work, and family therapy. We are committed to helping patients in our community who are experiencing personal, emotional, marriage, family or psychological problems.
We are currently seeking a full-time Administrative Assistant for our New Brighton office that would assist our executive, marketing, and HR teams.
Manage all calendars and schedule meetings for the Administrative team
Reception and check in of visitors to the Administrative team
Support of the Administrative team as follows:
Human Resources Department
Assists with preparation and setup of clinical meetings
Filing documents in personnel files as requested
Distribute revenue reports to applicable staff, assists payroll as necessary
Coordinate and distribute company apparel orders in a timely fashion
Prepares materials for HR related job and internship fairs as requested by Recruiters
Maintain key card access system.
Website assistance, make ongoing edits to website profiles, take photographs to upload to company website
Other marketing department assistance for preparation of meetings, etc.
Creation of business cards
Maintain Board Approved Supervision Training (BAST), collect payments, and register interested staff and external individuals
Coordinates reoccurding groups & meetings for President/CEO.
Stocks the administrative area with relevant office supplies for the administrative staff
Assists with company automobiles
Experience working in a fast paced and ever-changing environment highly preferred
Multitasking skills and ability to manage and track own work
Ability to quickly change directions to work on immediate request
High attention to detail
Strong communication skills
Strong organizational skills
Proficient in using Microsoft Office programs
Ability to work in a confidential environment
Key Attributes of a successful candidate:
Customer Service skills – in this role you will greet and check-in visitors for our administrative teams, you will need excellent customer service skills.
Critical thinking skills – this role requires problem solving, the ability to think on your feet, and come up with solutions independently.
Interest in Marketing or Human Resources – this role is an excellent entry-level position for someone interested in growing into a marketing or HR position.
The Ability to take Feedback well – must be able to listen to feedback or constructive criticism from supervisors or coworkers and apply it to themselves.
A driven, motivated, and flexible individual would succeed in this position!
Nystrom & Associates, Ltd. prides itself on the benefits and compensation offered to staff, including:
Medical & Dental insurance
Opportunities for professional growth and career advancement
Health Savings Account (HSA)
Flexible Spending Account (FSA) for applicable medical and dependent care expenses
Paid Time Off (PTO)
401(K) Retirement Plan with a generous employer matching program
Supplemental insurances, such as short term/long term disability, cancer insurance, whole life, and accident insurance
Tuition reduction partnerships with local universities
Argosy University, Twin Cities
Adler Graduate School
St. Catherine’s University
St. Mary’s University
University of Northwestern – St. Paul
keywords: administrative assistant, Human resources administrative assistant, HR administrative assistant, marketing administrative assistant, executive assistant.