Fiscal Specialist

Greater Lawrence Community Action Council - Lawrence, MA2.8

Full-timeEstimated: $59,000 - $81,000 a year
The Fiscal Specialist is responsible for the development, monitoring and oversight of all grants funding for the Head Start/EHS Program, LEAP and Child Care, to assure fiscally responsible spending and proper charge-offs to individual grants according to grants budget justifications. The Fiscal Specialist is responsible for all aspects of non-Federal share in order to meet program requirements.

Essential Functions/Key Responsibilities:
Grants planning and management:
Responsible for grant research and preparation of budgets for all grants, to be reviewed by Operations Manager and Director.
Responsible for maintaining current information on Head Start Enterprise System.
Completion and submission to DEEC of all UPK reports (in collaboration with Education Manager).

Review and monitor weekly all budget activities in the following grants: HS/EHS, UPK, Extended Day voucher revenue, USDA, and State Supplemental.
Report weekly to Operations Manager any recommendations, issues or concerns identified in the audit. Ensure encumbrances are closed on a monthly basis.
Responsible for managing all aspects of HS/EHS Non-Federal requirements, including reports, data collection and input into PROMIS, monitoring, and back up documentation.
Assure renewal of all MOU's (LEA's; WIC; Mental Health Agencies; etc.) in collaboration with Managers to meet content area compliance.
Assure renewal and new vendor contracts for all content areas (ESL teacher; Ed and SPED consultant, etc.).
Manage all aspects of Training and Technical Assistance including but not limited to tuition reimbursement, call payments; etc. Reach professional development opportunity, including training, college classes, and conferences for all staff, as intruded by content are manager.
Manage the ordering of one-time-only expenses such as equipment, renovations, etc.

Program Management:
Responsible for coordinating annual Program Self-Assessment.
Responsible for coordinating annual Community Needs Assessments.
Responsible for CSBG completion and updates.
Coordination of travel arrangements for approved HS/EHS employees attending training, seminars, conferences, etc.
Other duties as assigned based on the program's needs.

Skills & Qualifications:
Minimum requirements: Bachelor's degree in accounting with a minimum of 5 years' experience on grants management and fiscal oversight.
Experience working with account receivables and payables in a business management setting.
Extensive knowledge of applicable financial practices and procedures, excellent organizational and interpersonal skills, possess good record keeping, attention to detail, written and verbal communications skills and be proficient in use of computer applications.
Must have use of a car/means of transportation and a valid Driver's License.
Flexible schedule is required to meet the needs of our children and families, including some evenings and weekends.
Ability to read, write, and express oneself in English require.
Bilingual (English/Spanish) desirable.
CPR and First Aid Certificate preferred or ability to maintain CPR/FA within 30 days of hire.
Show documented proof of current physical exam, negative TB test, and proof of MMR immunity. (Hepatitis B immunity is advisable.)
Must have a suitable CORI, SORI & DCF background check on file prior to employment.
Must have a suitable fingerprint check completed within the first thirty (30) days of employment.
Travel is required for trainings, meetings and visits to other sites.