Receptionist/Accounts Payable Assistant

BRC - New York, NY (30+ days ago)3.7


ABOUT BRC:
BRC is among the most comprehensive, effective, and fastest growing agencies in NYC serving homeless New Yorkers. With a $77 million budget and over 800 employees, BRC has 27 programs throughout the New York City area that work together to form a seamless continuum of caring and effective services to meet all of a client's needs. We employ a holistic approach, helping clients achieve health, wellness, and economic self-sufficiency, offering an array of housing and services for more than 10,000 of New York's neediest residents. BRC has an entrepreneurial culture with a track record of innovation. BRC is highly successful and has been recognized for it, most recently as a winner of the NY Community Trust's Nonprofit Excellence Award and as a national finalist for the Drucker Prize for innovative management. Staff at BRC works together collaboratively to address some of the greatest social challenges of our City and does so using a compassionate and respectful approach. In our most recent survey, 95% of our employees said they would recommend BRC as a good place to work. For more information about BRC, please see our website at BRC.or

POSITION: Receptionist/Accounts Payable Assistant

PROGRAM/UNIT: Administration

HOURS: Full-time, 35 hours per week

Monday Friday, 9:00am 5:00pm

DUTIES/RESPONSIBILITIES:
Provide reception coverage at the front desk of BRC's administrative offices:

Handling incoming phone calls, greeting and announcing visitors.
Manage all outgoing mail, sort and distribute incoming mail.
Accept deliveries and ensure proper distribution to admin and programs.
Properly set magnetic doors to maintain security.
Ensure copier and fax machine are operating and arrange for service when needed.

Provide support to Accounts Payable department:
Assemble invoices and purchase orders to be entered to the financial system
Verify invoices and purchase orders for completeness (coding and approvals)
Scan invoices and other backup documentation to accounts payable folder
Stamp payment date on paid invoices
Reconcile vendor statements
Related duties as assigned.

QUALIFICATIONS:
College degree preferred. GED/ HS diploma required.

Minimum of two years clerical and administrative experience in an office environment.

Computer skills with proficiency in Microsoft Office required.

Strong communication and organizational skills.

Attention to detail, confidentiality, ability to multi-task.