GENERAL SUMMARY & SCOPE
The role of a Disbursement Accountant is to perform independent review of various cash, accounts payable, and accounting functions. Assist in the monthly accounting close process. This role will work closely with the Manager of General Accounting to prepare journal entries, account reconciliations, and variance explanations related to cash, payroll, and other miscellaneous benefits. This role will also provide management with financial information related to payroll as needed and support internal control compliance and various audits.
PRINCIPAL DUTIES & RESPONSIBILITIES
Manage vendor master data in SAP and provide reasonable judgment where necessary: Create vendors, make changes to existing vendors, and block vendors.
Review initial vendor invoices for proper approvals, and general ledger/department coding. When applicable, use judgment to ensure proper general ledger coding and accounting treatment.
Audit all AP disbursements prior to mailing/electronic transfer by verifying the accuracy of vendor name, amounts, addresses, proper authorizations, and other key payment information in compliance with our SOX controls.
Responsible for understanding Generally Accepted Accounting Principles to ensure proper accounting treatment for all journal entries performed.
Prepare account reconciliations and journal entries for payroll and benefit related accounts – including payroll accruals.
Help ensure compliance with internal control policies and procedures. Compile supporting documents for internal and external auditors during quarterly reviews and fiscal year-end audits.
Actively participate in the period, quarter, and year-end accounting close through review of account balances, variance analysis, and any documented findings.
Participate in department projects and initiatives including new system implementations and automation.
Reconcile cash account balances at the store level. Research variances and follow up with business partners to aid in the detection of theft, incorrect coding, bank errors, etc.
Assist with ad hoc requests from the business involving evaluation and analysis of data.
Perform other routine and non-routine functions as assigned by management.
Build relationships with business partners to gain understanding of payroll deduction/earnings codes and provide guidance regarding the proper mapping of these codes in ADP GL.
Bachelor’s Degree in Accounting
Minimum 2-4 years of experience
SPECIAL POSITION REQUIREMENTS
Ability to critically think, use judgement, and analyze data
Strong written and verbal communication skills
Excellent prioritization and organization skills
Ability to multi-task as needed in a fast-paced environment
Demonstrate strong attention to detail and accuracy
Understanding of generally accepted accounting principles
Understanding of financial processes and internal controls
Ability to work independently in a collaborative cross-functional environment
Proficient in Microsoft Excel, Word, and Outlook
SAP experience is a plus
Normal office hours, some overtime expected.