How to Make Your Next Accounting Assistant Hire

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Last updated at 09-17-2020 12:13:02

Overview

Methodology

More than 8,814 companies advertise 16,282 Accounting Assistant jobs on SimplyHired and its partner sites each year. After analyzing job postings and salary information from these companies, as well as direct job seeker feedback, we’ve compiled a list of insights to show you how to attract and hire your next Accounting Assistant most efficiently.

Hiring Process

In the past quarter, we’ve seen 4,407 job posts from 2,893 employers in the United States. This is a increase of 24.6% compared to the previous quarter. On average, there are 169 Accounting Assistant job seekers for every active Accounting Assistant job, which shows that it is an employer's market.

Writing a Job Description

In the past quarter, Administrative Assistant, Accounts Payable Clerk, Accounting Clerk, Customer Service Representative, Accountant, Accounts Receivable Clerk, Staff Accountant, Bookkeeper, Accounting Assistant, and Receptionist seem to be the most sought after jobs amongst the Accounting Assistant candidates in the United States. This is pretty consistent compared to the same data in the last 6 quarters. If you use one of these currently popular titles in the job description, you'll likely be able to attract a lot more candidates to apply.

For the Accounting Assistant candidates who are actively applying to jobs in this same period, we see that 9.9% of the active Accounting Assistant candidates have less than 3 years of experience, 14.8% have between 3-5 years of experience, 25.5% have 6-10 years of experience, and 49.8% have over 10 years of experience. The average years of experience has shifted from an estimated 10.3 years to 10.4 years. If you're posting a job in today's market, expect candidates with about the same experience level to apply to your job compared to the last 2 quarters.

In the previous quarter, the most popular skills that employers are looking for include accounting, Microsoft Excel, communication skills, Microsoft Office, Quickbooks, Microsoft Word, accounting software, computer skills, bookkeeping, and organizational skills. Demand for 10 key calculator, English, office experience, math, data entry, customer service, administrative experience, Microsoft Excel, bilingualism, and payroll has significantly increased. If you are looking for an Accounting Assistant with a similar skill set, be sure to follow industry best practices in skill requirements.

Job posts with salary information received about 1.3 as many applies as those without it. In the past quarter, less than 40.4% of the job posts displayed salary information. By adding salary information to your job posting, you could potentially increase the number of applicants by approximately 30.0%.

Example Accounting Assistant responsibilities

  • Record financial transactions and report statistics to management teams
  • Balance accounts and help create reports for income statements, balance sheets, and other reports as needed
  • Verify inventory practices comply with federal tax laws
  • Manage petty cash funds and reimbursements made by employers to employees
  • Perform data entry and page formatting tasks

Recruiting

Active Recruiting

When reaching out to candidates, it’s best to understand where to look. We’ve identified hiring trends in states as well as companies regularly hiring for Accounting Assistant positions. This should provide a good place to start looking for qualified candidates. According to our data in the last quarter: California, Texas, Florida, New York, and Pennsylvania are the states that have the highest demand for Accounting Assistants. California, Texas, Florida, New York, and Pennsylvania are where most job seekers are searching for Accounting Assistant jobs. If we look at the Accounting Assistant to job ratio, Nebraska, Utah, Wisconsin, South Dakota, and Vermont have the lowest number of Accounting Assistant applicants per job. Connecticut, Wyoming, Louisiana, Rhode Island, and South Carolina have the most active Accounting Assistant job seekers per job.

Passive Recruiting

While actively recruiting candidates for your role, you should also post your job to SimplyHired. By posting for free and paying only for the qualified applicants you want, your post will automatically go to a network of job boards to reach millions of qualified candidates. With SimplyHired, it doesn’t end with the post. You can track your applicants throughout the hiring process with our simple and easy to use Applicant Tracking System (ATS).

Review Candidates

In the last quarter, we estimate there are 734,138 job seekers interested in Accounting Assistant opportunities in the United States. That’s a 37.2% increase compared to the previous quarter with 541,181 active job seekers. Around 9.9% of the active Accounting Assistant candidates have less than 3 years of experience, over 14.8% have between 3-5 years of experience, 25.5% have 6-10 years of experience, and 49.8% have over 10 years of experience. The average experience level of the available Accounting Assistant candidates is 10.4 years. Active candidates in the Accounting Assistant profession most commonly have bachelor's degrees, followed by high school diplomas, associate's degrees, and master's degrees. When setting education requirements for your position, aligning with the industry standard makes it easier to find potential candidates. Application rates indicate that Accounting Assistant candidates are likely experiencing a market in which applicants have less negotiating power. From an employer perspective, you'll have a greater selection of candidates to choose from and may want to invest in automated screening tools.

Interviewing Candidates

Interview Process

*Self-reported data collected from 4,405 Accounting Assistants from 1/1/2020 to 6/30/2020, via online employer reviews for companies including Robert Half, Griesbach Diamond Water, Camp Young Judaea, Randstad, Northrop Grumman, Aramark, CA Firm, Federal Radio Corporation of Nigeria, Arc of Eastern Ct, and Monde Nissin Corporation.

After analyzing post-interview data from Accounting Assistant candidates in the last 6 months, we see more than 48.8% of the candidates self-reported being hired within 1 to 2 days. Around 90.4% of the candidates for this job reported being hired within 2 weeks. If your process takes longer than 2 weeks in the recent market, you'll likely lose these candidates to other employers. Most of the Accounting Assistant candidates are expecting a on-site interview, phone call/screening, written test, and background check. Most employers do not require a group interview or drug test. If you are trying to hire your next Accounting Assistant quickly, consider simplifying and streamlining the hiring process. As for the interview experience, more than 69.2% of the candidates had a good or great interview experience, and more than 34% of the candidates thought that the interview leaned more towards easy.

Example Interview Questions

  • What do you think this position requires?
  • Tell me what you know about our company.
  • Why are you interested in this job?
  • What do you enjoy the most about this position?
  • How would you handle total task volumes and workloads that change on a daily basis?

Final Review and Offer

Reference Check

Checking references is a quick and easy way to check for any red flags that didn’t arise to this point in the hiring process. Great insights can be provided by former colleagues and employers.

Crafting an Offer: Salary and Benefits

The average Accounting Assistant salary offered by employers increased for 2 out of 6 consecutive quarters in the United States. In the last quarter, we see a decrease of 1% from $43,210.45 to $42,822.77 compared to the quarter before, which is on par with the past 6 quarters. For Accounting Assistant positions, the most common benefits job seekers reported being offered by employers include: paid time off by 70.4%, healthcare insurance by 69.0%, dental insurance by 53.5%, a 401k plan by 52.1%, vision insurance by 46.5%, discounts by 16.9%, and stock options/grants by 4.2%. While still relatively rare, more and more employers now offer flexibility benefits, including paternity leave, maternity leave, flexible working hours, somewhat remote, mostly remote, location variety, sabbaticals, and fully remote, to attract and retain Accounting Assistant candidates to their organization.

Background Check and Drug Test

According to self-reported job seeker feedback, 23.1% of the employers conducted a background check, and 12.7% of the employers conducted a drug test prior to the hiring of their Accounting Assistant candidates.

Onboarding

When you’re ready to hire an Accounting Assistant, SimplyHired is here to help with your next steps. Our Human Resources Information System (HRIS) provides onboarding tools and other essential HR tools. From document signing to time off tracking, our HRIS will help you seamlessly move an Accounting Assistant candidate through the hiring and onboarding process.

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