How to Make Your Next Administrative Coordinator Hire

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Last updated at 09-18-2020 12:47:08

Overview

Methodology

More than 5,463 companies advertise 16,569 Administrative Coordinator jobs on SimplyHired and its partner sites each year. After analyzing job postings and salary information from these companies, as well as direct job seeker feedback, we’ve compiled a list of insights to show you how to attract and hire your next Administrative Coordinator most efficiently.

Hiring Process

In the past quarter, we’ve seen 4,024 job posts from 1,881 employers in the United States. This is a increase of 18.8% compared to the previous quarter. On average, there are 227 Administrative Coordinator job seekers for every active Administrative Coordinator job, which shows that it is an employer's market.

Writing a Job Description

In the past quarter, Administrative Assistant, Customer Service Representative, Receptionist, Executive Assistant, Office Assistant, Office Manager, Office Administrator, Front Desk Agent, Administrative Coordinator, and Call Center Representative seem to be the most sought after jobs amongst the Administrative Coordinator candidates in the United States. This differs from the last six quarters, where the most popular titles were: Administrative Assistant, Customer Service Representative, Receptionist, Executive Assistant, Office Manager, Office Assistant, Office Administrator, Administrative Coordinator, Front Desk Agent, and Receptionist/Administrative Assistant. If you use one of these currently popular titles in the job description, you'll likely be able to attract a lot more candidates to apply.

For the Administrative Coordinator candidates who are actively applying to jobs in this same period, we see that 4.0% of the active Administrative Coordinator candidates have less than 3 years of experience, 9.0% have between 3-5 years of experience, 24.7% have 6-10 years of experience, and 62.2% have over 10 years of experience. The average years of experience has shifted from an estimated 11.6 years to 10.4 years. If you're posting a job in today's market, expect candidates with less experience to apply to your job compared to the last 2 quarters.

In the previous quarter, the most popular skills that employers are looking for include communication skills, Microsoft Excel, administrative experience, Microsoft Office, Microsoft Word, customer service, computer skills, Microsoft Powerpoint, Microsoft Outlook, and organizational skills. Demand for bilingualism, Spanish, English, multilingualism, project management, clerical experience, writing skills, Microsoft Excel, time management, and organizational skills has significantly increased. If you are looking for an Administrative Coordinator with a similar skill set, be sure to follow industry best practices in skill requirements.

Job posts with salary information received about 1.4 as many applies as those without it. In the past quarter, less than 30.8% of the job posts displayed salary information. By adding salary information to your job posting, you could potentially increase the number of applicants by approximately 40.0%.

Example Administrative Coordinator responsibilities

  • Answer and transfer phone calls
  • Schedule guest speakers, meetings, and interviews
  • Maintain calendars for executives
  • Coordinate calendars of project managers and team members
  • Schedule team members' time off, including vacation and sick days

Recruiting

Active Recruiting

When reaching out to candidates, it’s best to understand where to look. We’ve identified hiring trends in states as well as companies regularly hiring for Administrative Coordinator positions. This should provide a good place to start looking for qualified candidates. According to our data in the last quarter: California, Florida, Texas, Pennsylvania, and New York are the states that have the highest demand for Administrative Coordinators. California, Florida, Texas, New York, and Pennsylvania are where most job seekers are searching for Administrative Coordinator jobs. If we look at the Administrative Coordinator to job ratio, Louisiana, Hawaii, South Dakota, Alaska, and West Virginia have the lowest number of Administrative Coordinator applicants per job. Maine, Connecticut, Mississippi, North Dakota, and Colorado have the most active Administrative Coordinator job seekers per job.

Passive Recruiting

While actively recruiting candidates for your role, you should also post your job to SimplyHired. By posting for free and paying only for the qualified applicants you want, your post will automatically go to a network of job boards to reach millions of qualified candidates. With SimplyHired, it doesn’t end with the post. You can track your applicants throughout the hiring process with our simple and easy to use Applicant Tracking System (ATS).

Review Candidates

In the last quarter, we estimate there are 905,832 job seekers interested in Administrative Coordinator opportunities in the United States. That’s a 45.1% increase compared to the previous quarter with 629,723 active job seekers. Around 4.0% of the active Administrative Coordinator candidates have less than 3 years of experience, over 9.0% have between 3-5 years of experience, 24.7% have 6-10 years of experience, and 62.2% have over 10 years of experience. The average experience level of the available Administrative Coordinator candidates is 10.4 years. Active candidates in the Administrative Coordinator profession most commonly have bachelor's degrees, followed by high school diplomas, associate's degrees, and master's degrees. When setting education requirements for your position, aligning with the industry standard makes it easier to find potential candidates. Application rates indicate that Administrative Coordinator candidates are likely experiencing a market in which applicants have less negotiating power. From an employer perspective, you'll have a greater selection of candidates to choose from and may want to invest in automated screening tools.

Interviewing Candidates

Interview Process

*Self-reported data collected from 3,177 Administrative Coordinators from 1/1/2020 to 6/30/2020, via online employer reviews for companies including UnitedHealth Group, T.J. Maxx, Marshalls, Sprouts Farmers Market, Center for Autism and Related Disorders, Inc., Optum, Rural King, Humana, Diamond Resorts, and Nutrien.

After analyzing post-interview data from Administrative Coordinator candidates in the last 6 months, we see more than 34.4% of the candidates self-reported being hired within 1 to 2 days. Around 83.7% of the candidates for this job reported being hired within 2 weeks. If your process takes longer than 2 weeks in the recent market, you'll likely lose these candidates to other employers. Most of the Administrative Coordinator candidates are expecting a on-site interview, phone call/screening, background check, and group interview. Most employers do not require a problem solving exercises or written test. If you are trying to hire your next Administrative Coordinator quickly, consider simplifying and streamlining the hiring process. As for the interview experience, more than 69.8% of the candidates had a good or great interview experience, and more than 41% of the candidates thought that the interview leaned more towards easy.

Example Interview Questions

  • What do you like most about your current employer?
  • How do you prioritize your work?
  • How do you deal with the stress in your job situation?
  • Why are you currently seeking a new job?
  • What can you offer me that someone else can't?

Final Review and Offer

Reference Check

Checking references is a quick and easy way to check for any red flags that didn’t arise to this point in the hiring process. Great insights can be provided by former colleagues and employers.

Crafting an Offer: Salary and Benefits

The average Administrative Coordinator salary offered by employers increased for 3 out of 6 consecutive quarters in the United States. In the last quarter, we see a decrease of 6% from $47,006.27 to $44,162.16 compared to the quarter before, which is the biggest decrease in the past 6 quarters. For Administrative Coordinator positions, the most common benefits job seekers reported being offered by employers include: healthcare insurance by 81.5%, paid time off by 79.0%, dental insurance by 71.7%, vision insurance by 68.8%, a 401k plan by 68.3%, discounts by 35.6%, and stock options/grants by 12.7%. While still relatively rare, more and more employers now offer flexibility benefits, including mostly remote, somewhat remote, paternity leave, location variety, fully remote, flexible working hours, maternity leave, and sabbaticals, to attract and retain Administrative Coordinator candidates to their organization.

Background Check and Drug Test

According to self-reported job seeker feedback, 39.2% of the employers conducted a background check, and 23.5% of the employers conducted a drug test prior to the hiring of their Administrative Coordinator candidates.

Onboarding

When you’re ready to hire an Administrative Coordinator, SimplyHired is here to help with your next steps. Our Human Resources Information System (HRIS) provides onboarding tools and other essential HR tools. From document signing to time off tracking, our HRIS will help you seamlessly move an Administrative Coordinator candidate through the hiring and onboarding process.

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