How to Make Your Next Administrator Hire

Get data-driven information to help guide you through the hiring process. Then, when you’re ready, post your job to SimplyHired and reach top candidates from all across the web.

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Last updated at 09-17-2020 11:46:15



More than 15,876 companies advertise 55,390 Administrator jobs on SimplyHired and its partner sites each year. After analyzing job postings and salary information from these companies, as well as direct job seeker feedback, we’ve compiled a list of insights to show you how to attract and hire your next Administrator most efficiently.

Hiring Process

In the past quarter, we’ve seen 14,923 job posts from 5,749 employers in the United States. This is a increase of 2.4% compared to the previous quarter. On average, there are 110 Administrator job seekers for every active Administrator job, which shows that it is an employer's market.

Writing a Job Description

In the past quarter, Administrative Assistant, Customer Service Representative, Receptionist, Administrator, Office Manager, Office Administrator, Office Assistant, Nursing Home Administrator, Executive Director, and Call Center Representative seem to be the most sought after jobs amongst the Administrator candidates in the United States. This differs from the last six quarters, where the most popular titles were: Administrative Assistant, Customer Service Representative, Receptionist, Administrator, Office Manager, Office Administrator, Nursing Home Administrator, Office Assistant, Executive Assistant, and Executive Director. If you use one of these currently popular titles in the job description, you'll likely be able to attract a lot more candidates to apply.

For the Administrator candidates who are actively applying to jobs in this same period, we see that 6.5% of the active Administrator candidates have less than 3 years of experience, 8.4% have between 3-5 years of experience, 21.2% have 6-10 years of experience, and 63.8% have over 10 years of experience. The average years of experience has shifted from an estimated 13.4 years to 12.6 years. If you're posting a job in today's market, expect candidates with about the same experience level to apply to your job compared to the last 2 quarters.

In the previous quarter, the most popular skills that employers are looking for include communication skills, Microsoft Excel, Microsoft Word, Microsoft Office, customer service, computer skills, English, data collection, Microsoft Outlook, and Microsoft Powerpoint. Demand for data collection, contracts, computer literacy, English, computer skills, software troubleshooting, PKI, Microsoft Word, Microsoft Excel, and office experience has significantly increased. If you are looking for an Administrator with a similar skill set, be sure to follow industry best practices in skill requirements.

Job posts with salary information received about 1.8 as many applies as those without it. In the past quarter, less than 27.0% of the job posts displayed salary information. By adding salary information to your job posting, you could potentially increase the number of applicants by approximately 80.0%.

Example Administrator responsibilities

  • Perform compliance audits
  • Chart company data and track trends to better inform decision makers
  • Help employees find information as well as locate and apply for benefits
  • Wage and salary administration
  • Ordering office supplies


Active Recruiting

When reaching out to candidates, it’s best to understand where to look. We’ve identified hiring trends in states as well as companies regularly hiring for Administrator positions. This should provide a good place to start looking for qualified candidates. According to our data in the last quarter: California, Texas, Florida, New York, and New Jersey are the states that have the highest demand for Administrators. Texas, California, Florida, New York, and New Jersey are where most job seekers are searching for Administrator jobs. If we look at the Administrator to job ratio, Rhode Island, Virginia, South Dakota, Wyoming, and Alaska have the lowest number of Administrator applicants per job. Louisiana, Nevada, Massachusetts, New Jersey, and Georgia have the most active Administrator job seekers per job.

Passive Recruiting

While actively recruiting candidates for your role, you should also post your job to SimplyHired. By posting for free and paying only for the qualified applicants you want, your post will automatically go to a network of job boards to reach millions of qualified candidates. With SimplyHired, it doesn’t end with the post. You can track your applicants throughout the hiring process with our simple and easy to use Applicant Tracking System (ATS).

Review Candidates

In the last quarter, we estimate there are 1,561,835 job seekers interested in Administrator opportunities in the United States. That’s a 20.7% increase compared to the previous quarter with 1,356,991 active job seekers. Around 6.5% of the active Administrator candidates have less than 3 years of experience, over 8.4% have between 3-5 years of experience, 21.2% have 6-10 years of experience, and 63.8% have over 10 years of experience. The average experience level of the available Administrator candidates is 12.6 years. Active candidates in the Administrator profession most commonly have bachelor's degrees, followed by high school diplomas, associate's degrees, and master's degrees. When setting education requirements for your position, aligning with the industry standard makes it easier to find potential candidates. Application rates indicate that Administrator candidates are likely experiencing a market in which applicants have less negotiating power. From an employer perspective, you'll have a greater selection of candidates to choose from and may want to invest in automated screening tools.

Interviewing Candidates

Interview Process

*Self-reported data collected from 16,695 Administrators from 1/1/2020 to 6/30/2020, via online employer reviews for companies including Prometric, DaVita, Pearson, PSI Services LLC, Wipro, NHS, U.S. Army, U.S. Marine Corps, IBM, and Capita PLC.

After analyzing post-interview data from Administrator candidates in the last 6 months, we see more than 42.7% of the candidates self-reported being hired within 1 to 2 days. Around 85.3% of the candidates for this job reported being hired within 2 weeks. If your process takes longer than 2 weeks in the recent market, you'll likely lose these candidates to other employers. Most of the Administrator candidates are expecting a on-site interview, phone call/screening, background check, and group interview. Most employers do not require a problem solving exercises or presentation. If you are trying to hire your next Administrator quickly, consider simplifying and streamlining the hiring process. As for the interview experience, more than 62.8% of the candidates had a good or great interview experience, and more than 39% of the candidates thought that the interview leaned more towards easy.

Example Interview Questions

  • Is there any other information you would like to share with us?
  • What do you believe are the most important skills a school administrator should have in working with students?
  • How would you research a school's academic or disciplinary policies?
  • What have you learned from your mistakes?
  • How would you build your staff’s trust and motivate them to achieve their goals?

Final Review and Offer

Reference Check

Checking references is a quick and easy way to check for any red flags that didn’t arise to this point in the hiring process. Great insights can be provided by former colleagues and employers.

Crafting an Offer: Salary and Benefits

The average Administrator salary offered by employers increased for 3 out of 6 consecutive quarters in the United States. In the last quarter, we see a decrease of 0% from $69,339.4 to $69,086.67 compared to the quarter before, which is on par with the past 6 quarters. For Administrator positions, the most common benefits job seekers reported being offered by employers include: healthcare insurance by 75.2%, paid time off by 72.8%, dental insurance by 65.3%, vision insurance by 60.6%, a 401k plan by 53.4%, discounts by 25.3%, and stock options/grants by 9.8%. While still relatively rare, more and more employers now offer flexibility benefits, including paternity leave, maternity leave, flexible working hours, somewhat remote, mostly remote, location variety, sabbaticals, and fully remote, to attract and retain Administrator candidates to their organization.

Background Check and Drug Test

According to self-reported job seeker feedback, 24.3% of the employers conducted a background check, and 7.7% of the employers conducted a drug test prior to the hiring of their Administrator candidates.


When you’re ready to hire an Administrator, SimplyHired is here to help with your next steps. Our Human Resources Information System (HRIS) provides onboarding tools and other essential HR tools. From document signing to time off tracking, our HRIS will help you seamlessly move an Administrator candidate through the hiring and onboarding process.

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