How to Make Your Next Bookkeeper Hire

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Last updated at 09-16-2020 16:11:35

Overview

Methodology

More than 15,913 companies advertise 38,023 Bookkeeper jobs on SimplyHired and its partner sites each year. After analyzing job postings and salary information from these companies, as well as direct job seeker feedback, we’ve compiled a list of insights to show you how to attract and hire your next Bookkeeper most efficiently.

Hiring Process

In the past quarter, we’ve seen 9,089 job posts from 5,355 employers in the United States. This is a increase of 19.7% compared to the previous quarter. On average, there are 138 Bookkeeper job seekers for every active Bookkeeper job, which shows that it is an employer's market.

Writing a Job Description

In the past quarter, Bookkeeper, Administrative Assistant, Accounts Payable Clerk, Full Charge Bookkeeper, Accountant, Customer Service Representative, Office Manager, Accounts Receivable Clerk, Accounting Clerk, and Receptionist seem to be the most sought after jobs amongst the Bookkeeper candidates in the United States. This differs from the last six quarters, where the most popular titles were: Bookkeeper, Administrative Assistant, Accounts Payable Clerk, Accountant, Full Charge Bookkeeper, Customer Service Representative, Office Manager, Accounting Clerk, Staff Accountant, and Accounts Receivable Clerk. If you use one of these currently popular titles in the job description, you'll likely be able to attract a lot more candidates to apply.

For the Bookkeeper candidates who are actively applying to jobs in this same period, we see that 6.6% of the active Bookkeeper candidates have less than 3 years of experience, 9.8% have between 3-5 years of experience, 20.4% have 6-10 years of experience, and 63.1% have over 10 years of experience. The average years of experience has shifted from an estimated 14.8 years to 14.5 years. If you're posting a job in today's market, expect candidates with about the same experience level to apply to your job compared to the last 2 quarters.

In the previous quarter, the most popular skills that employers are looking for include Quickbooks, bookkeeping, Microsoft Excel, accounting, communication skills, Microsoft Office, English, payroll, Microsoft Word, and accounting software. Demand for writing skills, negotiation, English, Spanish, human resources, tax experience, office experience, administrative experience, Microsoft Excel, and gaap has significantly increased. If you are looking for a Bookkeeper with a similar skill set, be sure to follow industry best practices in skill requirements.

Job posts with salary information received about 1.3 as many applies as those without it. In the past quarter, less than 46.7% of the job posts displayed salary information. By adding salary information to your job posting, you could potentially increase the number of applicants by approximately 30.0%.

Example Bookkeeper responsibilities

  • Perform data entry and bookkeeping tasks
  • Maintain the filing system
  • Record account information, calculate interest or other due amounts, and enter them into the software program
  • Reconcile accounts and issue checks as needed
  • Issue, receive, and count money; make deposits

Recruiting

Active Recruiting

When reaching out to candidates, it’s best to understand where to look. We’ve identified hiring trends in states as well as companies regularly hiring for Bookkeeper positions. This should provide a good place to start looking for qualified candidates. According to our data in the last quarter: California, New York, Florida, Texas, and New Jersey are the states that have the highest demand for Bookkeepers. California, New York, Texas, Florida, and New Jersey are where most job seekers are searching for Bookkeeper jobs. If we look at the Bookkeeper to job ratio, Rhode Island, New Jersey, South Dakota, Alaska, and Montana have the lowest number of Bookkeeper applicants per job. Oklahoma, Arkansas, Georgia, Wyoming, and Texas have the most active Bookkeeper job seekers per job.

Passive Recruiting

While actively recruiting candidates for your role, you should also post your job to SimplyHired. By posting for free and paying only for the qualified applicants you want, your post will automatically go to a network of job boards to reach millions of qualified candidates. With SimplyHired, it doesn’t end with the post. You can track your applicants throughout the hiring process with our simple and easy to use Applicant Tracking System (ATS).

Review Candidates

In the last quarter, we estimate there are 1,041,234 job seekers interested in Bookkeeper opportunities in the United States. That’s a 27.4% increase compared to the previous quarter with 987,301 active job seekers. Around 6.6% of the active Bookkeeper candidates have less than 3 years of experience, over 9.8% have between 3-5 years of experience, 20.4% have 6-10 years of experience, and 63.1% have over 10 years of experience. The average experience level of the available Bookkeeper candidates is 14.5 years. Active candidates in the Bookkeeper profession most commonly have bachelor's degrees, followed by high school diplomas, associate's degrees, and master's degrees. When setting education requirements for your position, aligning with the industry standard makes it easier to find potential candidates. Application rates indicate that Bookkeeper candidates are likely experiencing a market in which applicants have less negotiating power. From an employer perspective, you'll have a greater selection of candidates to choose from and may want to invest in automated screening tools.

Interviewing Candidates

Interview Process

*Self-reported data collected from 5,807 Bookkeepers from 1/1/2020 to 6/30/2020, via online employer reviews for companies including Ingles Markets, The Home Depot, Robert Half, Kroger Stores, BJ'S Restaurant & Brewhouse, Safeway, Earth Fare, BI-LO, Hannaford, and LAZ Parking.

After analyzing post-interview data from Bookkeeper candidates in the last 6 months, we see more than 54.8% of the candidates self-reported being hired within 1 to 2 days. Around 92.6% of the candidates for this job reported being hired within 2 weeks. If your process takes longer than 2 weeks in the recent market, you'll likely lose these candidates to other employers. Most of the Bookkeeper candidates are expecting a on-site interview, phone call/screening, group interview, and background check. Most employers do not require a problem solving exercises or drug test. If you are trying to hire your next Bookkeeper quickly, consider simplifying and streamlining the hiring process. As for the interview experience, more than 75.6% of the candidates had a good or great interview experience, and more than 49% of the candidates thought that the interview leaned more towards easy.

Example Interview Questions

  • What is the most recent job you applied for?
  • What do you know about this company?
  • Describe a situation when you took the initiative to improve efficiency.
  • How have you managed your time and resources?
  • How do you prioritize your activities?

Final Review and Offer

Reference Check

Checking references is a quick and easy way to check for any red flags that didn’t arise to this point in the hiring process. Great insights can be provided by former colleagues and employers.

Crafting an Offer: Salary and Benefits

The average Bookkeeper salary offered by employers increased for 4 out of 6 consecutive quarters in the United States. In the last quarter, we see a increase of 2% from $43,807.85 to $44,841.98 compared to the quarter before, which is on par with the past 6 quarters. For Bookkeeper positions, the most common benefits job seekers reported being offered by employers include: paid time off by 77.4%, healthcare insurance by 69.4%, dental insurance by 53.2%, vision insurance by 45.2%, a 401k plan by 43.5%, discounts by 27.4%, and stock options/grants by 4.8%. While still relatively rare, more and more employers now offer flexibility benefits, including maternity leave, sabbaticals, somewhat remote, paternity leave, flexible working hours, mostly remote, fully remote, and location variety, to attract and retain Bookkeeper candidates to their organization.

Background Check and Drug Test

According to self-reported job seeker feedback, 20.3% of the employers conducted a background check, and 8.1% of the employers conducted a drug test prior to the hiring of their Bookkeeper candidates.

Onboarding

When you’re ready to hire a Bookkeeper, SimplyHired is here to help with your next steps. Our Human Resources Information System (HRIS) provides onboarding tools and other essential HR tools. From document signing to time off tracking, our HRIS will help you seamlessly move a Bookkeeper candidate through the hiring and onboarding process.

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