How to Make Your Next Coordinator Hire

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Last updated at 09-17-2020 16:48:36



More than 12,645 companies advertise 41,182 Coordinator jobs on SimplyHired and its partner sites each year. After analyzing job postings and salary information from these companies, as well as direct job seeker feedback, we’ve compiled a list of insights to show you how to attract and hire your next Coordinator most efficiently.

Hiring Process

In the past quarter, we’ve seen 11,222 job posts from 4,901 employers in the United States. This is a increase of 18.8% compared to the previous quarter. On average, there are 130 Coordinator job seekers for every active Coordinator job, which shows that it is an employer's market.

Writing a Job Description

In the past quarter, Customer Service Representative, Administrative Assistant, Receptionist, Call Center Representative, Warehouse Worker, Delivery Driver, Front Desk Agent, Medical Receptionist, Office Assistant, and Data Entry Clerk seem to be the most sought after jobs amongst the Coordinator candidates in the United States. This differs from the last six quarters, where the most popular titles were: Customer Service Representative, Administrative Assistant, Receptionist, Front Desk Agent, Call Center Representative, Warehouse Worker, Delivery Driver, Office Assistant, Retail Sales Associate, and Medical Receptionist. If you use one of these currently popular titles in the job description, you'll likely be able to attract a lot more candidates to apply.

For the Coordinator candidates who are actively applying to jobs in this same period, we see that 8.7% of the active Coordinator candidates have less than 3 years of experience, 16.0% have between 3-5 years of experience, 28.7% have 6-10 years of experience, and 46.6% have over 10 years of experience. The average years of experience has shifted from an estimated 9.9 years to 10.2 years. If you're posting a job in today's market, expect candidates with about the same experience level to apply to your job compared to the last 2 quarters.

In the previous quarter, the most popular skills that employers are looking for include communication skills, customer service, Microsoft Office, Microsoft Excel, computer skills, Microsoft Word, English, organizational skills, Microsoft Powerpoint, and time management. Demand for writing skills, computer literacy, office experience, medical office experience, teaching, data entry, phone etiquette, typing, cpt coding, and math has significantly increased. If you are looking for a Coordinator with a similar skill set, be sure to follow industry best practices in skill requirements.

Job posts with salary information received about 1.4 as many applies as those without it. In the past quarter, less than 20.2% of the job posts displayed salary information. By adding salary information to your job posting, you could potentially increase the number of applicants by approximately 40.0%.

Example Coordinator responsibilities

  • Performing general office functions
  • Maintaining a filing system
  • Ensuring vendors send invoices and other bills on time
  • Booking conference rooms and other resources
  • Announcing and answering phone calls


Active Recruiting

When reaching out to candidates, it’s best to understand where to look. We’ve identified hiring trends in states as well as companies regularly hiring for Coordinator positions. This should provide a good place to start looking for qualified candidates. According to our data in the last quarter: California, Texas, Florida, New York, and North Carolina are the states that have the highest demand for Coordinators. California, Florida, Texas, New York, and North Carolina are where most job seekers are searching for Coordinator jobs. If we look at the Coordinator to job ratio, New Hampshire, South Dakota, New Mexico, Montana, and Alaska have the lowest number of Coordinator applicants per job. Louisiana, North Dakota, Rhode Island, Nevada, and Hawaii have the most active Coordinator job seekers per job.

Passive Recruiting

While actively recruiting candidates for your role, you should also post your job to SimplyHired. By posting for free and paying only for the qualified applicants you want, your post will automatically go to a network of job boards to reach millions of qualified candidates. With SimplyHired, it doesn’t end with the post. You can track your applicants throughout the hiring process with our simple and easy to use Applicant Tracking System (ATS).

Review Candidates

In the last quarter, we estimate there are 1,453,461 job seekers interested in Coordinator opportunities in the United States. That’s a 41.0% increase compared to the previous quarter with 1,030,576 active job seekers. Around 8.7% of the active Coordinator candidates have less than 3 years of experience, over 16.0% have between 3-5 years of experience, 28.7% have 6-10 years of experience, and 46.6% have over 10 years of experience. The average experience level of the available Coordinator candidates is 10.2 years. Active candidates in the Coordinator profession most commonly have high school diplomas, followed by bachelor's degrees, associate's degrees, and master's degrees. When setting education requirements for your position, aligning with the industry standard makes it easier to find potential candidates. Application rates indicate that Coordinator candidates are likely experiencing a market in which applicants have less negotiating power. From an employer perspective, you'll have a greater selection of candidates to choose from and may want to invest in automated screening tools.

Interviewing Candidates

Interview Process

*Self-reported data collected from 12,181 Coordinators from 1/1/2020 to 6/30/2020, via online employer reviews for companies including T.J. Maxx, Marshalls, HomeGoods, Sedgwick, Chuck E. Cheese, Boys & Girls Clubs of America, Sport Clips, Pump It Up, YMCA, and Sprouts Farmers Market.

After analyzing post-interview data from Coordinator candidates in the last 6 months, we see more than 38.6% of the candidates self-reported being hired within 1 to 2 days. Around 82.4% of the candidates for this job reported being hired within 2 weeks. If your process takes longer than 2 weeks in the recent market, you'll likely lose these candidates to other employers. Most of the Coordinator candidates are expecting a on-site interview, phone call/screening, background check, and group interview. Most employers do not require a drug test, problem solving exercises, or presentation. If you are trying to hire your next Coordinator quickly, consider simplifying and streamlining the hiring process. As for the interview experience, more than 68.0% of the candidates had a good or great interview experience, and more than 38% of the candidates thought that the interview leaned more towards easy.

Example Interview Questions

  • How would you describe a successful Coordinator or project manager? Give some examples.
  • What makes you suited for this job?
  • What is a skill that you would like to learn in order to become a better Coordinator or project manager?
  • How do you determine the appropriate staffing, budget and timeline for a project?
  • Do you work well under pressure? What do you do when you feel pressure mounting?

Final Review and Offer

Reference Check

Checking references is a quick and easy way to check for any red flags that didn’t arise to this point in the hiring process. Great insights can be provided by former colleagues and employers.

Crafting an Offer: Salary and Benefits

The average Coordinator salary offered by employers increased for 3 out of 6 consecutive quarters in the United States. In the last quarter, we see a increase of 2% from $48,752.41 to $49,844.22 compared to the quarter before, which is on par with the past 6 quarters. For Coordinator positions, the most common benefits job seekers reported being offered by employers include: healthcare insurance by 68.1%, paid time off by 62.9%, dental insurance by 59.3%, vision insurance by 54.2%, a 401k plan by 50.7%, discounts by 26.6%, and stock options/grants by 9.8%. While still relatively rare, more and more employers now offer flexibility benefits, including flexible working hours, location variety, mostly remote, paternity leave, fully remote, somewhat remote, sabbaticals, and maternity leave, to attract and retain Coordinator candidates to their organization.

Background Check and Drug Test

According to self-reported job seeker feedback, 32.3% of the employers conducted a background check, and 16.9% of the employers conducted a drug test prior to the hiring of their Coordinator candidates.


When you’re ready to hire a Coordinator, SimplyHired is here to help with your next steps. Our Human Resources Information System (HRIS) provides onboarding tools and other essential HR tools. From document signing to time off tracking, our HRIS will help you seamlessly move a Coordinator candidate through the hiring and onboarding process.

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