Sample Administrative Coordinator Job Description

A well-written administrative coordinator job description is essential for attracting the right candidate for your open position. Use this administrative coordinator job description sample to help you format your job listing and customize it to meet your specific needs.

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We are a growing, dynamic and innovative company that is looking for an administrative coordinator to join our team. The person in this position will be responsible for all administrative functions in support of various departments within the organization including: payroll processing, billing, accounting and financial reporting. The ideal candidate must have excellent communication skills with both internal and external customers as well as strong organizational skills (emailing/responder) who can work independently or collaboratively on multiple projects simultaneously while maintaining confidentiality.


The administrative coordinator is responsible for all administrative and business functions. This includes coordinating with other departments, including HR, finance, marketing and sales to ensure that projects are completed in an efficient manner while maintaining high quality standards. In addition, the individual in this position will be responsible for managing multiple tasks simultaneously as well as providing support on various project types such as assisting with scheduling meetings, organizing work requests, responding to phone calls, answering questions from clients and communicating information effectively through email.

Detailed job duties include:

  • Manages the administrative and financial management of a large, complex organization.
  • Coordinates with other departments to ensure that all tasks are completed in an efficient manner while maintaining confidentiality.
  • Assures compliance with company policies and procedures as well as maintaining records for internal audits.
  • Maintains accurate documentation on daily activities including but not limited solely to: payroll reconciliation; billing/payment processing; budgeting accounts; scheduling appointments; managing employee attendance reports.
  • Provides support to staff by providing information regarding work performed at various levels within the organization (including hiring managers).


  • Bachelor's degree in business administration, accounting or related field
  • Minimum of 5 years experience as an administrative coordinator with an administrative office preferred
  • Experience working on multiple projects and/or tasks required (eg: scheduling meetings)
  • Must be proficient at Microsoft Office Suite including Word, Excel, PowerPoint
  • Ability to work independently while maintaining confidentiality for sensitive information is essential
  • Strong organizational skills are necessary but not required
  • Excellent communication skills both written and verbal will be required
  • Demonstrates excellent interpersonal skills through the ability to communicate effectively across all levels within the organization


  • Medical, dental and vision Insurance
  • Paid vacations & holiday pay
  • Flexible spending accounts
  • Employee stock purchase plan
  • Retirement saving plans (401K)
  • Health savings account (HSA) with company match for employees who are eligible to participate in the full time plan
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