The Director of Accounting is responsible for performing professional accounting functions such as reviewing, posting, examining, analyzing, reconciling, and interpreting accounting records in order to prepare financial statements to determine the financial position of the department/institution. This position is also responsible for coordinating and being the main contact for external auditors (including Legislative) and reviewing/approving the Banner accounting entries, fixed asset reconciliation, and bank account reconciliation, as well as being the main backup processor for each of the three previous mentioned positions. This position may also input suggestions for policy and procedure changes in the accounting area. The Director of Accounting reports directly to the Vice President for Finance and Facilities/CFO.
This is a full-time non-classified position and is exempt from FLSA provisions regarding overtime. Not all activities of this position occur within the confines of an 8:00-4:30 schedule and may require evening and weekend scheduling as needed. The weekly schedule for this position will be established between the supervisor and the employee and approved given the needs of the department and the institution.
This position has been designated as Essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM.
West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff.
Education/Knowledge
Minimum Education
Bachelor's
Required Licenses/Certification
Skills Required
Education and Experience
- Successful candidate will have an earned Bachelor’s Degree in Finance, Accounting, or related field.
- Maintaining and Reconciling Accounts; Over four years up to six years.
- Computer Software Experience, including MS Office Suite and databases; Over four years up to six years
- Governmental and/or Business Accounting Experience; Over four years up to six years.
- Higher Education Experience Preferred
- CPA Preferred
Skills Required
A combination of recent and relevant education and experience may also be considered for this position.
- Knowledge of GAAP (Generally Accepted Accounting Principles) and preparation of governmental financial statements.
- Knowledge of Governmental Accounting Standards Board standards (GASB) and Government Auditing Standards (GAS).
- Knowledge of accounting entries in a Banner software system and ability to extract data for analysis.
- Knowledge of Microsoft Office products, such as Word and Excel.
- Ability to work independently on planning, organizing and setting priorities to accomplish the task at hand to meet required deadlines.
- Ability to perform various mathematical and financial calculations.
- Analytical ability to understand, interpret and apply State, Institutional, and Federal policies and procedures.
- Ability to quickly learn the WVOASIS accounting system and the modules of integration (payroll, purchasing card, completion file, and manual interface of transactions).
- Ability to establish and maintain effective relationships and deal tactfully with departments, organizational units, related programs and external agencies.
- Strong oral and written communications to work with all internal and external contacts.
- Demonstrated ability to draft accounting and processing procedures based on operational needs and institutional policies.
- Knowledge of grants accounting and to understand grant award agreements to manage grant financial reporting requirements.
- Knowledge of fixed assets accounting.
Duties and Responsibilities
Duties and Responsibilities
- Post, examine, analyze, and reconcile accounting records in preparation for financial statements creation. Daily post deposits, transfers, and corrections in Banner. Examine and analyze accounting records for accuracy of funds, accounts and/or spending units posted. If errors, then will research document and determine correct posting of document.
- Daily review and approve travel documents submitted for reimbursement.
- Maintain Banner interfaces: payroll/manual/completion/Pcard.
- Monthly reconcile Banner accounting with WVOASIS accounting by comparing WVOASIS Document Listing report, Trial Balance Summary report, and Document History report to Banner Reconciliation report.
- Monthly reconcile Investments to Investment account statements and prepare year-end entries to financials.
- Maintains financial spreadsheets for proforma and annual financial statement preparation (including most footnotes) for auditors. Financials statements include: SNP (Statement of Net Position), SRECNP (Statement of Revenue, Expenses and Changes in Net Position), and Statement of Cash Flows.
- Maintains Banner GASB attributes for proper preparation of financial information. Builds new accounts, funds, organizations (or spending units) in Banner and makes sure the new accounts and funds are coded in Banner GASB attribute table.
- Ensures all external Governmental Accounting Standards Board standards (GASB) updates and/or new accounting procedures that affect our institution are implemented properly.
- Responsible for Banner Self Service Budget training to employees by scheduling one-on-one training or group training. Keeps Banner Self Service Budget training manual updated with changes in Banner process enhancements.
- Keeps other financial accounting operational manuals updated with current enhancements.
- Works with Information Technology Department (IT) on any implementation of new Banner Finance upgrades and any out of balance issues/system error issues which involve technical support to maintain the integrity of Banner’s financial reporting.
- Prepare Integrated Postsecondary Education Data (IPEDS) information and AACOM reports annually.
- ECSI Student loan account reconciliation and reporting.
- Review of annual federal loan and state program reports before submission including FISAP (Fiscal Operating Report and Application to Participate); AOR Annual Operating Report – federal and WV Medical Student Loan Program.
- US Department of Education (GS) drawdowns for financial aid disbursement and FWS (Federal Work Study) draws for payroll reimbursement.
- Other year-end processing including General Ledger roll, Encumbrance Roll, and open new accounting periods.
- Main liaison for external auditors (including Legislative) to coordinate and gather information needed for audit, financial preparation, and/or any other requests during the fiscal year.
- Expanded responsibilities for tracking and reporting of grants.
- Overseeing the F&A rate proposal preparation and submission to DHHS.
- Overseeing payroll expense distribution for grants.
- Ensure accounting positions are covered by performing backup duties in the event of an extended leave or as needed.
- Offers recommendations for policy and procedure changes affecting financials accounting office. Responsible for updating approved policy or procedure processes in Standard Operating Procedure manuals.
- Oversees Accountant by reviewing and approving Banner entries, Banner to OASIS reconciliation, and fixed asset reconciliation, and backup Accountant position by:
- Post, examine, analyze, and reconcile accounting records in preparation for financial statements creation.
- Daily post deposits, transfers, and corrections in Banner. Examine and analyze accounting records for accuracy of funds, accounts, and/or spending units posted. If errors, then will research document and determine correct posting of document.
- Maintain Banner interfaces: payroll/manual/completion/Pcard.
- Monthly reconcile Fixed Assets in Banner Finance to Banner Fixed Asset Module.
- Monitors fixed asset purchases/projects for capitalization.
- Creates transfers documents to move fixed asset expenses incorrectly posted.
- Approves Pcard purchase requests for proper accounting string posting.
- Monthly reconcile Banner accounting with WVOASIS accounting by comparing WVOASIS Document Listing report, Trial Balance Summary report, and Document History report to Banner Reconciliation report.
- FARS Closing Books forms;
- FISAP (Fiscal Operations Report and Application to Participate).
- Med Ed annual reporting to HEPC
- AOR (Annual Operations Report)
- IPEDS (Integrated Postsecondary Education Data Systems) reporting; AACOM (American Association of Colleges of Osteopathic Medicine) reporting (backup)
- Review and approve Banner entries for grant accounting, monitor grants to ensure federal/state regulations are met, prepare/approve reporting to National Science Foundation for Federal Financial Reports, review SEFA report, HERD survey, Review grant receivables and expenditures.
- Other duties as assigned or directed.
Posting Detail Information
Special Instructions
WVSOM requires official transcripts of your highest degree earned and/or the degree in which qualifies you for the position. WVSOM requires these transcripts prior to an offer of employment, and we do recommend you send those to WVSOM once you have been selected for an interview. A transcript is official if it bears the authorizing signature and the official seal of the issuing institution and is sent directly by the school or college to the Office of Human Resources. Should your college or university provide this information electronically, we would ask that you submit that to Sherri Miller; HR Coordinator at
[email protected] 