Top 52634 Program/Project Assistant Jobs

Estimating & Procurement Assistant
Waterline Industries Corp —Seabrook, NH
- $25 - $30 an hour
- Full-time
- Mid-level
- Office
- Driver's License
- Health savings account
- Paid holidays
Quick Apply
Quality Technician
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Cultural Arts Program Manager
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CMHA Career Fair - Wednesday, June 17th, 2026; 10AM - 2PM
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Assistant Superintendent, Golf Course
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Grants Coordinator
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Anatomical Assistant Lab Technician
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Fabricators, Welder, Robot Welder, Brake Press Setup, Laser Cutting, Job Shop & Production Machinist
Cupples J&J Company Inc. —Dyersburg, TN
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Administrative Assistant to the CEO
The Center for Arts & Innovation —Boca Raton, FL
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Seasonal Buildings & Grounds Assistant
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Office Assistant
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Vantine Imaging —Hamilton, NY
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Engagement and Belonging Specialist
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Manager of Conservation Programs
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Manager of Conservation Programs
Ducks Unlimited, Inc —Sacramento, CA
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8d

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Estimating & Procurement Assistant

Waterline Industries Corp
Seabrook, NH

Quick Apply

Job Details

Full-time
$25 - $30 an hour

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Employee stock ownership plan
Professional development assistance
Opportunities for advancement
Flexible schedule
Life insurance
Referral program
Retirement plan

Qualifications

Procurement
Driver's License
Bachelor's degree
Calendar management
Construction administrative experience
Clerical experience
Construction estimating

Full Job Description

Company Overview

Waterline Industries, a multi-award-winning, employee-owned general contractor located in Seabrook, NH specializing in the construction and rehabilitation of water and wastewater treatment facilities in the New England area, is currently accepting resumes for an Estimating & Procurement Assistant.

Job Description: The Estimating & Procurement Assistant provides administrative and operational support to the Estimating Department and the Vice President of Business Development. This role plays a key part in organizing bid efforts, coordinating communication with subcontractors and suppliers, and supporting the preparation of proposals and prequalification packages. This position offers a strong opportunity for growth, with exposure to the estimating process and potential for advancement within the Estimating Department.

Key Responsibilities:

1. Bid & RFQ Coordination (Primary Focus)

Issue Requests for Quotes (RFQs) to subcontractors and suppliers for active bids
Bid package preparation
Maintain accurate RFQ logs and organized digital filing systems
Distribute plans, specifications, and addenda to subcontractors and vendors
Track incoming quotes and assist estimators with follow-ups as needed

2. Document & Bid Support

Assist in the preparation of bid packages and proposal submissions
Support the development of prequalification packages
Obtain and compile project references for proposals
Print and organize construction documents for internal distribution
Update backup documentation as needed, i.e. adding new project references, tracking any changes
Learning and understanding project specifications and drawings to be able to conform when projects are awarded
Lead weekly bid meeting as needed

3. Project Setup & Lead Tracking

Assist in obtaining plans and specifications for prospective project leads
Set up and organize project folders in company systems
Create calendar invites, update bid schedule and coordinate bid deliveries.
Create and maintain Dropbox (or equivalent) folders for external distribution
Assist with setup of estimate templates, Winest Software

4. Communication & Coordination

Submit RFIs and bid questions
Support general coordination efforts across the Estimating Team

5. Post-Bid & Project Support

Assist with project setup activities for awarded contracts
Maintaining project setup checklists
Supporting creation of project folders, budgets, and cost codes
Assist with procurement support, including drafting purchase order requests
Support internal estimate closeout and organization

6. General Office Support

Process incoming mail and process outgoing packages – prequalification packages, bids, project correspondence
Special projects as needed

Qualifications:

Preferably a bachelor’s degree in Construction Management, Civil Engineering, or a related field.
A valid driver’s license
Adaptable to various software systems
Highly organized & detail oriented
Thrives in a fast-paced, team-driven environment
Ability to communicate clearly
Keep information accurate, structured, and easily accessible

We offer a comprehensive benefits package including health, dental, life, flex spending plans, paid time off, holidays, short- and long-term disability, 401k and match, ESOP participation, and corporate gym.

We are proud of our outstanding reputation in the industry and know that what we do is imperative to the sustainability of our infrastructure and future. Our next-in Employee-Owners understand the importance of maintaining and building these facilities and their impact on the towns and municipalities they service and will be dedicated to providing the same level of professionalism and quality that the company has been recognized for nearly 40 years.

Waterline Industries is an equal opportunity, performance-focused employer that is committed to hiring individuals who positively reflect the company's mission of excellence, innovation, and integrity regardless of personal characteristics, backgrounds, or cultures.

We build together so that together we own our future.

Pay: $25.00 - $30.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Retirement plan
Vision insurance

Education:

Bachelor's (Required)

Work Location: In person

Quick Apply

Refine Your Search

Program/Project Assistant jobs

Estimating & Procurement Assistant

Quality Technician

Fiscal Assistant

Legal Administrative Assistant

Head Start-Assistant Teacher 2026-2027 School Year

Maintenance of Way Track Welder

Cultural Arts Program Manager

CMHA Career Fair - Wednesday, June 17th, 2026; 10AM - 2PM

Assistant Superintendent, Golf Course

Grants Coordinator

Anatomical Assistant Lab Technician

Fabricators, Welder, Robot Welder, Brake Press Setup, Laser Cutting, Job Shop & Production Machinist

Administrative Assistant to the CEO

Seasonal Buildings & Grounds Assistant

Marketing Coordinator

Office Assistant

Marketing Assistant

Engagement and Belonging Specialist

Manager of Conservation Programs

Manager of Conservation Programs

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