Senior Manager, Meeting Planning
Shionogi Inc. —Florham Park, NJ
Ability to operate a computer keyboard and telephone. Ability to problem-solve and develop solutions for routine day-to-day issues.
Estimated: $84.1K - $107K a year
Assistant Banquet Manager
Union Square Events —New York, NY
Participates in the development and implementation of corrective action plans to address service challenges and improve guest satisfaction.
$70,000 - $85,000 a year
Quick Apply
Marketing and Events Coordinator
FE International —New York, NY
A bachelor's degree from an accredited university in communications, marketing, events, hospitality, or related discipline. Ability to work under pressure.
$55,000 - $75,000 a year
Quick Apply
AAA-ICDR, Thought Leadership Conference & Events Management Coordinator
American Arbitration Association Inc. —New York, NY
Collegial. Able to work productively and collaboratively with broad “customers” and stakeholder groups including faculty, researchers, students, staff, VIPs,…
$95,000 - $105,000 a year
Event Coordinator
The Play Place —Elmsford, NY
Bachelor’s degree in Event Management, Hospitality, Business Administration, or a related field preferred. \*\*Budget Management:\*\* Develop and manage event…
$45,000 - $55,000 a year
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Coordinator, Events
BrainStation —New York, NY
As the Coordinator, Events, you will play a key cross-functional role as part of BrainStation's Growth team which works to build brand awareness, generate high…
$55,000 - $65,000 a year
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Event Production Manager
Convene —New York, NY
Comfort using web based collaboration tools including, but not limited to Slack, Salesforce, SmartSheets, Google Suite. 401K plan with company matching.
$70,000 - $75,000 a year
Quick Apply
Meeting Event Coordinator
Maritz Inc. —East Hanover, NJ
No calls or agencies please. May manage small events on own. Excellent computer skills, knowledge of Microsoft Office tools, Cvent & ability to learn new…
Estimated: $41.7K - $52.8K a year
13d
Event Planner / Party Host Supervisor
The Play Place LLC —Elmsford, NY
*Feedback Collection:* Gather feedback from guests post-event to assess performance and identify areas for improvement. Position Type:* Full-Time/Part-Time.
$18 - $20 an hour
Quick Apply
8d
VP, Commercial, Retail Planning, & Events
Charlotte Tilbury —New York, NY
Build strong working relationships with Sell-thru team, utilising insight from the field and engaging the team in the execution of the trading plans.
$255,000 - $285,000 a year
Quick Apply
Event Coordinator
LMNOP HOLDINGS LLC —Queens, NY
Coordinate cross-functionally with internal resources for event execution (design, signage, fabrication, labor, staffing, A/V). Proven ability to lead teams.
$65,000 - $75,000 a year
Quick Apply
Banquet Manager
Union Square Events —New York, NY
Must have a valid clean driving license. Holiday Time Off (varies by site/state). Holiday Time Off (varies by site/state). Exp with Local 6 Unions preferred.
$60,000 - $90,000 a year
Quick Apply
Senior Events Manager & Strategic Projects Coordinator
NYC Office Of The Mayor —New York, NY
You have a valid driver’s license and are comfortable serving as an occasional driver. Facilitate citywide credential process for all large-scale outdoor events…
$70,000 - $80,000 a year
Event Coordinator
BEAT THE BOMB —Brooklyn, NY
2+ years of experience in a related field - guest relations, retail or hospitality, administrative or executive assistant roles.
$21 - $24 an hour
Quick Apply
6d
Awards Coordinator (Meeting & Events)
The James Beard Foundation Inc —New York, NY
Works both independently and as part of a team on specific projects as assigned, such as ensuring that the Awards team has the tools to plan, coordinate, run…
$55,000 - $58,000 a year
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Career Exposures & Events Coordinator, Wealth Builds
Harlem Children's Zone —New York, NY
Support execution of the internships process for high school students, including sourcing placements, conducting career readiness workshops, and matching…
$60,000 - $75,000 a year
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Meeting Event Manager I
Maritz Inc. —East Hanover, NJ
Run weekly client status calls to discuss progress. No calls or agencies please. Excellent computer skills, knowledge of Microsoft Office tools & ability to…
Estimated: $54.6K - $69.2K a year
Events Coordinator - Studio Specialist
Color Me Mine UWS —New York, NY
Answers customers' questions if other employees can't answer. Collaboration with Marketing Team to help create digital material for social media.
$20 - $22 an hour
HCP Meeting Event Manager II
Maritz Inc. —East Hanover, NJ
Prior successful experience in providing personal and exceptional experiences to event guests and developing and maintaining key client relationships.
Estimated: $54.7K - $69.2K a year
13d
Kids Events Planner
Brooklyns Best —Brooklyn, NY
Raises: Opportunities for raises after completing six events and demonstrating leadership skills. This is a fantastic chance to engage with kids, create…
Estimated: $39.9K - $50.6K a year
Quick Apply
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Senior Manager, Meeting Planning

Shionogi Inc. - Florham Park, NJ

Apply Now

Job Details

Estimated: $84.1K - $107K a year

Qualifications

Management
Sales
Event planning
Project management
Bachelor's degree
Computer skills
Budgeting
Events management
1 year
Senior level
Communication skills

Full Job Description

Overview:

The Meeting Planner works across all Shionogi US departments and has the responsibility of oversight, execution, and management of all Shionogi non-HCP, internal (onsite) and external (off-site) meeting planning activities.

This individual will bring subject matter meeting and event planning expertise to Shionogi US, with responsibilities including both individual management of events as well as management of vendors (when appropriate) to ensure seamless execution of larger events, managing each meeting’s budget, and executing each program on-time and within budget while ensuring events, meetings, and activities are compliant. This role requires significant relationship management of internal stakeholders, including interfacing with and supporting C-suite level executives and high-profile customers in appropriate engagements.

This role is considered pivotal to the success of the business by ensuring meaningful meetings are planned and executed flawlessly, thus enabling continuity of the business and encouraging strategic dialogue.

Responsibilities:

Planning, Management, Execution and Reconciliation of all Shionogi US non-HCP meetings including:
- National Sales Meetings (twice per year)
- Corporate Town Halls (four to five a year)
- Corporate Events
- External congresses/conferences and meetings
- C-suite meetings
- Medium to larger on-site and/or hybrid business meetings e.g., trainings/workshops, department/team offsite meetings, Team Building events, etc.
Serve as key project manager for Shionogi US; this requires creation of and execution against a strategic plan for each event that includes (not an exhaustive list):
- Detailed event documents, including scope and strategy of the event
- Venue/location sourcing and scoping, including cost proposals
- Detailed budgets with vendors, costs, and expenses outlined
- Responsibilities grid outlining choice of vendor(s) and roles
- Full meeting agendas including a run of show and detailed schedules
- Communication plan including internal stakeholder touchpoints, attendee management, and overall meeting organization
- Rooming lists & travel manifestos including ground transportation, air/other travel, etc.
- Event décor, ambience, banquet event documentation, meeting room and audio-visual equipment requirements, food/beverage requirements, and other pertinent needs
- Guidance and details of operations of customer events and activities
Contract Negotiation: Responsible for the establishment/negotiation of all meeting/event contract terms and conditions to minimize risk and cost
Budget Development and Communication: Prior to each meeting, ensures that a formal meeting planning process and budget is in place and communicated to required stakeholders.
- Develops, manages and monitors detailed meeting planning budgets, contracts, billing, control documents and financial data reports/analysis in a compliant and timely manner
Manages all activities and logistics associated with each meeting, including but not limited to:
- Managing external vendors, agencies, convention centers/hotels/venues etc.
- Attendance management i.e., oversight of meeting planning event portal, CVENT and all meeting requests, registrations and communications
- Manages and directs the installation and dismantle crews at off-site meetings and provides on-site support for all off-site meetings to ensure goals are met
- Audiovisual and presentation management
- Budget development and reconciliation
- Program evaluations and follow-up
Serves as the key representative of Shionogi US in the meeting to assist internal clients: employees, executives, and customers.
Support ad-hoc meetings and events and procurement needs e.g., meeting favors and gift items as required

Minimum Job Requirements

Qualifications

Bachelor’s Degree required
Minimum of 7 years of progressive experience in meeting/event planning in a corporate environment; Experience in pharma meeting management highly preferred
Proven experience overseeing meeting and event management programs, resources, vendors and vendor staff for onsite, remote and hybrid meetings
Proven ability to manage span of control and resources for different types and sizes of meetings/events both independently and through a vendor
Experience overseeing meeting planning contracts and financial budgeting, expensing and reporting
Experience managing and working in a meeting planning portal (i.e., CVENT) and remote meeting platforms (i.e., Webex, Team) highly preferred

Competencies

Growth mindset with “can do” attitude and high emotional intelligence.
Ability to problem-solve and develop solutions for routine day-to-day issues.
Strong ability to influence laterally and vertically.
Strong proactive identification of and recommendations for stakeholder and meeting requirements.
Strong interpersonal and communication skills and the ability to develop effective working relationships with multiple levels of management and across a range of functions.
Excellent project management skills with demonstrated ability to lead multiple projects and priorities.

Other Requirements

Must be willing to work flexible hours including occasionally weekends and evenings
Ability and willingness to travel approximately 30-50% of the year.
Must live a commutable distance to our US Corporate Headquarters in Florham Park, NJ. Office presence is required at least 3 days per week.

Essential Physical and Mental Requirements

Ability to articulate clearly and conduct verbal presentations with large and small audiences.
Ability to travel via automobile and/or airplane.
Ability to view video display terminal images < 18” away from face for extended period of time – up to four (4) hours at a time.
Ability to operate a computer keyboard and telephone.
Ability to sit for extended periods of time – up to four (4) hours at a time.
Ability to lift, tug, pull up to fifteen (15) pounds.

Disclaimer

The job description is not designed to cover or contain a comprehensive listing of requirements, duties or responsibilities that are required of the employee. Other requirements, duties and responsibilities may change or be assigned at any time with or without notice.

You acknowledge and agree that information described herein may be disclosed to applicable regulatory authorities, alliance partners and/or third-party service providers as necessary for Shionogi to fulfil its obligations under applicable laws, including but not limited to compliance with regulatory inspections and/or audits.

EEO:

Shionogi Inc. is an equal opportunity/affirmative action employer.
All qualified applicants will receive equal consideration for employment opportunities based on valid job requirements without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, marital status, national origin, age, ancestry, citizenship, disability, genetic information, status as a disabled veteran, a recently separated veteran, Active Duty Wartime or Campaign Badge Veterans, and Armed Forces Service Medal Veterans, or any other characteristic protected by applicable law.
It is the policy of Shionogi Inc. to undertake affirmative action in compliance with all federal, state, and local requirements to recruit a diverse pool of applicants and to ensure that our employment practices are, in fact, non-discriminatory.

Apply Now

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