20 Best event planner jobs in east rutherford, nj (Hiring Now!)

(Medical) Meetings & Event Planner
Focus Medical Communications —East Hanover, NJ
Facilitate and moderate virtual meetings and planning calls, occasionally after business hours. Collaborate with IT and/or the Creative Team to develop program…
$45,000 - $50,000 a year
Quick Apply
1d
Special Events Coordinator / Producer
Jerry Rose Floral + Event Design —Summit, NJ
Collaborate with the company owner and existing team to develop and produce high-end special events, weddings, and home installations.
From $60,000 a year
Quick Apply
10d
Special Events Coordinator
Facsimile Communication Industries, Inc —Bloomfield, NJ
Special Events Coordinator will be responsible for presenting a strategic plan for allocation and distribution of tickets, processing requests and approvals,…
$70,000 - $85,000 a year
Quick Apply
Event Manager
mannomedia —New York, NY
Ability to deliver exceptional guest services. Travel to event site to survey locations, oversee installation and dismantle, coordinate with the vendors, and…
$250 - $600 a day
Quick Apply
8d
PEP, Event Coordinator- CNBC
NBCUniversal —Englewood Cliffs, NJ
Sweat it out - Free onsite fitness center with state-of-the-art equipment, basketball court and running course, plus daily group classes.
Estimated: $51K - $64.6K a year
Quick Apply
10d
Event Coordinator
Pillar Care Continuum —East Hanover, NJ
Creates sponsor invoices and facilitates payments; tracks event registrations, ticket payments, etc. Manages all aspects of the event planning process,…
$55,000 - $65,000 a year
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Event Planner
Corebridge Financial —Jersey City, NJ
Manage third-party resources and agencies, including visual design, technical and production teams, destination management agencies, photographer/videographers,…
$64,900 - $92,000 a year
VIP Events and Special Services PE
the NBA —Secaucus, NJ
This role supports the planning and execution of the guest experience for executive-level guests and key partners attending global league events (NBA All-Star,…
$26 - $33 an hour
Planner, Experiential Events
Verisk —Jersey City, NJ
Property Estimating Solutions — offers property estimation software and tools for professionals in estimating all phases of building and repair to make day-to…
Estimated: $64.3K - $81.4K a year
Quick Apply
7d
Events Coordinator
New York University —New York, NY
The NYU School of Professional Studies (SPS) is seeking an Events Coordinator who will consult with client departments to plan and implement events that meet…
$70,000 - $82,500 a year
7d
Director, Events
New Jersey Performing Arts Center —Newark, NJ
Work with the marketing team to develop and implement comprehensive marketing strategies for events, leveraging various channels including digital, social media…
$80,000 - $90,000 a year
Catering & Events Sales Manager
Confidential —Westchester County, NY
Proven experience in event sales, hospitality sales, or a related field. Bachelor’s degree in hospitality management, business administration, or a related…
From $75,000 a year
Quick Apply
8d
Event Staff
Xtreme Energy Active Play (New, modern Indoor Playcenter) —Paramus, NJ
Support Party Hosts during introductions and engage with parents and guests, ensuring a welcoming atmosphere and addressing any questions or concerns.
$15.13 - $18.00 an hour
Quick Apply
Marketing Event Coordinator Associate
PicoSolutions Group —Jersey City, NJ
This role involves everything from event creation following our specific guidelines to promotion via social media platforms and other channels.
$20 - $30 an hour
Quick Apply
Event Coordinator
Wine Enthusiast Companies —Valhalla, NY
Bachelor’s Degree in communications, marketing, events, or related field a plus. Work on event communication strategies, including working with the Marketing…
$65,000 - $75,000 a year
Quick Apply
Event Specialist
PicoSolutions Group —Jersey City, NJ
Proficiency in handling cash and card transactions. Promote these events via social media and other channels to maximize attendance.
$20 - $45 an hour
Quick Apply
Events Graphic Designer - Employed Consulting
AbelCine —New York, NY
Dexterity for using design tools and equipment. We are seeking candidates with strong collaboration and progress-oriented skills in order to interact with…
$2,211.53 - $2,307.69 a week
Quick Apply
3d
Strategist, Experiential Events
Verisk —Jersey City, NJ
Proven success leading all aspects of events strategy (event feasibility, design, operations, on-site execution, evaluation) for global organizations.
Estimated: $84.6K - $107K a year
Quick Apply
7d
Event Production Manager
FORTUNE —New York, NY
Meeting with internal stakeholders to collaborate on event needs, goals, and success metrics. Support the VP, Production with tasks associated with logistics…
$120,000 - $130,000 a year
1d
Director of Events, OT7 (Football)
Overtime —New York, NY
OT7 will deliver football fans with the best stories on and off the field. Direct the experiential services team to include internal event staff, contractors…
$120,000 - $130,000 a year

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(Medical) Meetings & Event Planner

Focus Medical Communications East Hanover, NJ

Quick Apply

Job Details

Full-time $45,000 - $50,000 a year 1 day ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Management
Social media management
Customer service
Event planning
Mid-level
Project management
Bachelor's degree
QuickBooks
Budgeting
Events management
Communication skills
Time management

Full Job Description

Focus Medical Communications is currently seeking an Associate Project Manager to join our meeting and conference planning team in East Hanover, NJ.

Who we are:

Since 2004, Focus Medical Communications has served as a boutique healthcare communications company. We represent leading non-profit foundations and clients specializing in Chronic Liver Disease, Gastrointestinal Health, and Rheumatology. Focus delivers unparalleled excellence in managing a wide array of projects and programming to educate healthcare professionals who specialize in these therapeutic areas.

Job Summary:

Under the guidance of an executive program director, the associate project manager will assist with the overall planning and execution of meeting and event logistics. Their tasks include venue sourcing and contracting, food and beverage selection, making travel arrangements, developing event marketing materials, sending speaker communications, coordinating AV equipment, spearheading event recruitment and registration, enduring/online education, updating program and event websites, traveling to facilitate events, and reconciling program expenses.

Individuals must be local and be able to report to our office in East Hanover, New Jersey. Willingness to travel domestically is required.

Key Responsibilities:
1. Project Planning, Event Coordination, Facilitation, and Moderation:
- Source and contract venue meeting space and arrange food & beverage for events.
- Coordinate AV equipment and ensure all technical needs are met.
- Prepare, assemble, and ship program materials to conferences and events.
- Facilitate and moderate virtual meetings and planning calls, occasionally after business hours.
- Travel domestically to assist in managing on-site event logistics.
- Projects include but are not limited to pharmaceutical meeting series (live and virtual), conferences (national & regional), symposia, virtual broadcasts, webcasts, advisory board meetings, and journal publications.

2. Communication, Marketing, and Recruitment:
- Collaborate with IT and/or the Creative Team to develop program marketing materials (invitations, flyers, meeting handouts, event marketing, recruitment materials, website banners, etc.).
- Coordinate event communications, advertising, emails, mailings, invitations, and social media schedules.
- Spearhead event recruitment and registration, ensuring broad and effective outreach.

3. Speaker and Attendee Management:
- Book travel (air, ground, hotel) for speakers and create detailed travel itineraries.
- Send and track communications with speakers and attendees, including invitations, confirmations, and reminders.
- Collect necessary speaker documents (disclosure, W9, bio, headshot).

4. Manage Continuing Medical Education (CME) Review and Approval Process:
- Create CME checklists and manage the CME review process as assigned.
- Send program materials to the CME team for accreditor review and approval

5. Administrative and Financial Tasks:
- Enter honoraria payments into QuickBooks.
- Complete “outcomes reports” as assigned.
- Adhere to program budgets throughout pre-planning, meeting execution and post-event reconciliation
- Collect and file related program receipts and invoices

6. Project Management:
- Manage timelines and ensure the completion and accuracy of all assigned program deliverables.
- Promote enduring deliverables (i.e., webcasts, publications, etc.).
- Continuously prioritize and re-prioritize tasks in response to urgent client requests and new project awards.

Our ideal candidate:

Bachelor’s degree
Successful background in pharmaceutical project management and/or meeting planning preferred (0 – 3 years), but newly graduated job seekers are encouraged to apply
- Proven experience or relevant coursework in event planning, project management, or a similar role.
Detail oriented with strong organizational, multitasking, and time management skills to prioritize and meet deadlines.
Excellent communication and interpersonal skills.
Ability to handle high-stress situations and manage multiple priorities.
Willingness to travel domestically and work flexible hours as needed.
Ability to adhere to strict timelines and budgets
Demonstrates excellence in providing outstanding customer service
Thrives in a fast-paced environment with the ability to work independently and as a member of a team
Proficiency in Microsoft applications

Work Environment:

This is a full-time position in a professional office environment based in East Hanover, NJ.
Regular interaction with internal staff, healthcare professionals, and external clients.
Physical demands include prolonged periods of sitting and computer use, and occasional domestic airline travel.

What we offer:

Competitive salary (depending on experience)
Company-sponsored health plan
Health Savings Account
Vision Plan
Dental Plan
Life Insurance
401K Plan Retirement Savings Plan
Bonus-eligible, based on top individual performance and company results
Comp time offered for overnight travel on weekends

Salary requirements/expectations are required to be considered for the position. Therefore, please submit your salary expectations when applying.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Schedule:

8 hour shift

Experience:

Events management: 2 years (Preferred)
Customer service: 2 years (Preferred)

Work Location: In person

Quick Apply

event planner jobs in east rutherford, nj

(Medical) Meetings & Event Planner

Special Events Coordinator / Producer

Special Events Coordinator

Event Manager

PEP, Event Coordinator- CNBC

Event Coordinator

Event Planner

VIP Events and Special Services PE

Planner, Experiential Events

Events Coordinator

Director, Events

Catering & Events Sales Manager

Event Staff

Marketing Event Coordinator Associate

Event Coordinator

Event Specialist

Events Graphic Designer - Employed Consulting

Strategist, Experiential Events

Event Production Manager

Director of Events, OT7 (Football)

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