20 Best office administrator jobs in New York, NY (Hiring Now!)

Office Administrator
DBI Construction Consultants, LLC —New York, NY
Experience working with Adobe CS or Bluebeam, Microsoft excel proficiency and comfortable answering business calls. Manage project file paper storage account.
$60,000 - $65,000 a year
Quick Apply
1d
Pension Office Administrator
EZ Pension Services, LLC —Flushing, NY
Take all incoming phone calls and transfer them to the proper consultant. Data entry into Excel and Datair. Gain a thorough understanding of the plan design ( e…
$40,000 - $55,000 a year
Quick Apply
Employee Compliance Specialist
Premier Home Healthcare Services Inc —New York, NY
Responsible for maintaining compliance with federal, state and/or local health care worker regulations as well as contract requirements for all existing field…
$23.08 - $24.04 an hour
Quick Apply
11d
Office Supervisor - Westchester County
Village Practice Management Company,LLC —New York, NY
Basic Life Support (BLS) certification required at time of hire. Managing the performance of the site; understanding at all times of how many patients have…
$22 - $25 an hour
Quick Apply
3d
Office Manager/Executive Assistant
Orsman Design, Inc. —New York, NY
Proficiency and agility in computer skills, including Google suite (Docs, Sheets, Slides, Forms), database management, and online collaboration tools.
$65,000 - $85,000 a year
Quick Apply
6d
Bookkeeper/Office Manager
Confidential, Inc. —Brooklyn, NY
The construction bookkeeper responsibilities include but are not limited to: accounts payable, accounts receivable; prior knowledge of AIA requisitions for…
$56,103 - $70,648 a year
Quick Apply
Office Manager
Kellner Herlihy Getty & Friedman LLP —New York, NY
Provide phone coverage for receptionist, if and when needed. Assist the billing department with collections, scanning and mailing invoices to clients, entering…
$50,000 - $70,000 a year
Quick Apply
11d
Office Administrator/ Customer Service (English + Chinese)
Melody Benefits —Brooklyn, NY
Manage large amounts of incoming calls. Provide accurate, valid and complete information by using the right methods/tools.
$35,000 - $45,000 a year
Quick Apply
4d
Front Office Manager/Receptionist
Marini and Manci DMD —New York, NY
DENTAL OFFICE MANAGER NEEDED, HOURS ARE MONDAY 9 TO 5, TUESDAY 10 TO 6, WEDNESDAY 12 TO 8, THURSDAY 10 TO 6, FRIDAY 9 TO 4 EXPERIENCE A MUST Job Types: Full…
$20.98 - $25.27 an hour
Quick Apply
Office Manager
M&E Construction Corp —Brooklyn, NY
Quickbook data entry - Managing Payroll- Placing and Tracking Orders. 2 years office administrative experience. Good communication skills - Phone and email.
From $45,000 a year
Quick Apply
11d
Office Manager
Speech & Hearing Associates —Fort Lee, NJ
Responsibilities include greeting patients, collecting co-pays, filing, data entry, answering phones, updating charts and other administrative work.
$18 - $20 an hour
Quick Apply
5d
Medical Office Manager For Large Medical Practice
NY MED —Forest Hills, NY
Medical Office Manager needed full time in Queens. Looking for someone with at least 5 years Medical Management Experience.
$25 - $35 an hour
Quick Apply
13d
Office Manager
Dental Practice —New York, NY
Manage the day-to-day operations of the office, including scheduling appointments, coordinating meetings, and handling phone calls and emails.
$29.12 - $35.07 an hour
Quick Apply
Office Manager/Executive Assistant
BeWELL Psychotherapy —Hoboken, NJ
Coordinating and scheduling outside contractors to clean offices and plant maintenance. Process credit card payments for open therapy sessions that are cash…
$21 - $25 an hour
Quick Apply
1d
Conference Services Coordinator
Considine Search —New York, NY
The Client Services Specialist is responsible for providing exceptional customer service and support to clients, guests and all Firm personnel while ensuring…
$50,000 - $55,000 a year
Quick Apply
Office Manager
Seaport Entertainment Group —New York, NY
Handle phone calls, emails, and correspondence professionally and promptly. Bachelor’s degree in Business Administration, Management, or a related field…
$82,000 - $100,000 a year
Quick Apply
18h
Office Manager
Travelzoo —New York, NY
Capable of liaising with cleaning contractors and the building manager regarding facility management and maintenance.
$75,000 - $85,000 a year
Quick Apply
7h
Assistant Office Manager
Jackson Heights Orthodontics —Jackson Heights, NY
The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure.
$21 - $25 an hour
Quick Apply
Office Manager/Executive Assistant
Core Home —New York, NY
Answer all incoming phone calls into our New York Office. Coordinate executive communications (taking calls, responding to emails and interacting with clients).
$45,000 - $60,000 a year
Quick Apply
5d
Dental Front Office Manager
Arbor: A Dental Concept —Long Island City, NY
You are responsible for developing customer service goals, ensuring that all patients and families feel welcome and supported; and directing the receptionist to…
$22 - $26 an hour
Quick Apply
23h

I want to receive the latest job alert for office administrator in New York, NY

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Office Administrator

DBI Construction Consultants, LLC - New York, NY

Quick Apply

Job Details

Full-time $60,000 - $65,000 a year 1 day ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Bluebeam
Microsoft Excel
Microsoft Outlook
Customer service
Adobe Creative Suite
High school diploma or GED
1 year
Communication skills
Entry level
Time management
Office experience

Full Job Description

SUMMARY OF JOB PURPOSE:

The DBI team specializes in the evaluation of damaged structures. DBI’s construction experts provide independent recommendations and analysis to clients in the insurance and legal industry. Hard evidence, expertise, and accuracy drive work; communication and connection are the company’s top priorities. In a complex industry, the company’s mission is to bring clarity to every client served by DBI.

The ideal candidate will be responsible for prioritizing and multi-tasking throughout the day. Ideally, this is a position for an individual who is personable, who learns quickly, and who is adaptable and enthusiastic. This role is expected to grow and evolve and can demonstrate an overall ability to contribute to company operations, as DBI values an individual who will show initiative and self-motivation.

Candidates should be familiar with general construction terms, administration processes, and safety practices. The position requires the ability to multi-task and prioritize activities on a real-time basis. This position is crucial to the day-to-day operation of the company and will expose the candidate to all aspects of internal operations.

PRIMARY JOB RESPONSIBILITIES:

A friendly greeter to welcome visitors and guests at DBI’s NYC Headquarters
Maintain the presentability and efficiency of our NYC Headquarters, including minor office maintenance needs (wipe down conference tables after meetings, put glassware in dishwasher etc)
Assist with managing maintenance projects around the office performed by subcontractors (painters, furniture vendors, electricians)
Responsible for arranging domestic and international travel for staff, scheduling conference rooms, setting up meetings, coordinating meals, as well as scheduling conference calls for 125+ team members
Manage inventory of field equipment and company apparel, placing orders, tracking supplies, purchasing custom items and shipping items as needed across the country for replacement, new hires, or temp staff
Manage project file paper storage account
Assist with the sorting and distribution of office mail
Responsible for ongoing operational expense invoice review and approval
Responsible for daily kitchen maintenance including coffee machine cleaning, dish loading in evenings/emptying in mornings, restocking shelves and refrigerator as needed.
Assist with assigning temporary workers to disaster stricken locations during catastrophes as needed
Provide event planning assistance for the annual and summer company parties and company events as needed
Uphold the values of DBI Consultants and the culture espoused by Our Foundation
Consistently demonstrates professionalism, integrity and the highest standards of ethical behavior and professional conduct; conducts oneself in a manner that reflects favorably on the organization
Maintain the confidentiality of proprietary and sensitive information, exercising sound judgment and discretion in any disclosure of information related to DBI Consultants and its endeavors.
Commits to continuous improvement and professional development for self and team members
Perform all other duties as assigned

REQUIRED QUALIFICATIONS

A high school diploma or its equivalent.
One (1) to Three (3) years of office experience and superb document processing skills (MS Word, Outlook, PowerPoint, Excel, Bluebeam).
Strong verbal and written communication skills, interpersonal, administrative, and customer service skills.
Ability to establish and maintain effective working relationships with others.
The ability to maintain a professional demeanor.
Experience handling confidential and sensitive information.
Excellent time management and the ability to multi-task and prioritize work are must.
Comfortable working in a fast-paced office setting.
Ability to work in a collaborative team setting and individually.

SKILLS AND ABILITIES

Experience working with Adobe CS or Bluebeam, Microsoft excel proficiency and comfortable answering business calls.
Motivated, detail oriented, dependable and flexible.
Highly organized and efficient.
Experience working with legal and insurance companies is a plus.

WORKING CONDITIONS:

Work is conducted primarily in an indoor office environment with protection from weather conditions and with exposure to noise typical of an office or administrative setting.

PHYSICAL ACTIVITIES AND REQUIREMENTS:

Work requires light lifting (20 – 25 lbs.), standing, walking, stooping, kneeling, reaching, fingering (keyboarding) and repetitive hand motion, grasping, talking, and hearing at normal speaking levels. Work requires visual acuity to read and prepare data and figures, transcribe words and numbers, view information on a computer terminal, read, operate office machines, and determine the accuracy and thoroughness of work.

Salary range: 60k-65k

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Experience:

Microsoft Excel: 1 year (Required)
Microsoft Outlook: 1 year (Required)
Microsoft Word: 1 year (Required)

Work Location: In person

Quick Apply

office administrator jobs in New York, NY

Office Administrator

Pension Office Administrator

Employee Compliance Specialist

Office Supervisor - Westchester County

Office Manager/Executive Assistant

Bookkeeper/Office Manager

Office Manager

Office Administrator/ Customer Service (English + Chinese)

Front Office Manager/Receptionist

Office Manager

Office Manager

Medical Office Manager For Large Medical Practice

Office Manager

Office Manager/Executive Assistant

Conference Services Coordinator

Office Manager

Office Manager

Assistant Office Manager

Office Manager/Executive Assistant

Dental Front Office Manager

Job Seeker Tools

Employer Tools

Browse

Stay Connected