20 Best office administrator jobs in New York, NY (Hiring Now!)

Office Administrator
HVAC/Plumbing & Heating —Forest Hills, NY
Oversee team management, providing support and guidance to staff members. Communicate daily with clients by phone call and emails.
$30 - $35 an hour
Quick Apply
Dental Office Manager
MEDIjobs —West New York, NJ
Implement innovative strategies to boost revenue and profitability. The chance to make a real impact on patient lives. Orthodontic experience is a plus.*.
Estimated: $60.2K - $76.3K a year
Quick Apply
Office Manager
MedElite —Brooklyn, NY
Phone & Message Management: Answer and direct phone calls, monitor messages from answering services and ensure they are appropriately routed and addressed in a…
$50,000 - $65,000 a year
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Office Manager
SSH Staffing —New York, NY
Oversee office operations: answering calls, managing AV/phone systems, supplies, and office upkeep. Prepare conference rooms, greet guests, manage office decor,…
From $75,000 a year
Quick Apply
Dental Office Manager
Straight set Orthodontics —East Harlem, NY
Oversee patient scheduling, billing, and collections to maintain efficient workflow. Experience in fiscal management, including budgeting and financial…
$22 - $25 an hour
Quick Apply
6h
Office Manager
Jackson Heights Orthodontics —Jackson Heights, NY
The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure.
$21 - $25 an hour
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Front Office Coordinator/Scheduling Coordinator
Confidential —New York, NY
The position requires proven experience in the luxury hospitality or luxury aesthetic industry and superior communication skills (both written and oral).
From $60,000 a year
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11d
Office Manager at Large FFS NYC Dental Office
Confidential —New York, NY
Dental office manager: 5 years (Required). Must be able to present large cases, interact with patients, doctors and existing staff.
From $100,000 a year
Quick Apply
3d
Administrative Director
Program Support LLC —Brooklyn, NY
Oversee the development, implementation, and maintenance of all administrative systems, including filing systems, databases, and office procedures.
From $50,000 a year
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Office Administrator
VladTV —New York, NY
Serve as the primary point of contact for internal and external communication, including phone calls and emails. Worked in a video production setting.
Up to $55,000 a year
Quick Apply
1d
Dental Office Manager
HIgh End Hiring —New York, NY
Prior dental managerial experience in a private practice a must. BENEFITS: Health Insurance, PTO, 401K. Dental Office Management: 3 years (Required).
$70,000 - $80,000 a year
Quick Apply
8d
Office Manager
The Bridge Inc. —Bronx, NY
Under the supervision of the Assistant Vice President, the Bronx Scattered Site Office Manager will assist with managing program staff in the field and will be…
$45,000 - $50,000 a year
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Office Manager (part-time) on-site
Exceptional HR Solutions, LLC —New York, NY
Associate’s or Bachelor’s degree in Business Administration, Management, or a related field. This role will be hired as a part-time 1099 contractor.
From $33 an hour
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5h
Orthodontic office manager and treatment coordinator
Jackson Heights Orthodontics —Jackson Heights, NY
Foster a welcoming environment and contribute to building a positive office culture. Meet with new patients to discuss treatment options, helping them say “yes”…
$25 - $30 an hour
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Office Administrator
Arrow Search Partners —New York, NY
Greet and provide general support to visitors. Act as gatekeeper for all things office related. 2-4 years of office administrative experience.
$70,000 - $90,000 a year
HR Office Coordinator
FAIR Health Inc —New York, NY
Our standard data modules, custom analytics and technological tools serve all participants in the healthcare sector nationwide; they are licensed to payors,…
$50,000 - $55,500 a year
Quick Apply
1d
Office Administrative Coordinator
Davis Wright Tremaine LLP —New York, NY
Arrange building access for guests/vendors, coordinate/confirm information technology (IT) requests, serve as advisor to event hosts on special procedures or…
$37.91 - $44.51 an hour
10d
Office Manager / Executive Assistant
Rho Technologies —New York, NY
A bachelor’s degree in arts, business or a related field is preferred. Communication Handling: Manage incoming correspondence, prioritizing urgent matters.
$77,000 - $97,000 a year
4d
Bookkeeper/Office Manager
Live Axe —New York, NY
Conducting safe and inventory audits. Achievements: While being in operation for about 30 months, we were able to maintain a great customer service reputation,…
$32 - $48 an hour
Quick Apply
2d
Operations Administrator
Childrens Defense Fund —New York, NY
Manage files and design and implement filing systems and ensure that they are maintained. Support leadership by ensuring state office financial objectives are…
$83,378 - $116,000 a year
Quick Apply
12d

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Office Administrator

HVAC/Plumbing & Heating Forest Hills, NY

Quick Apply

Job Details

Full-time $30 - $35 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off

Qualifications

Management
Mid-level
3 years
Administrative experience
HVAC
Human resources
QuickBooks
Organizational skills
Payroll
Construction
Office management
Communication skills

Full Job Description

Overview
We are seeking a highly organized and proactive Office Administrator to join our growing Plumbing & HVAC company. The ideal candidate will have a strong background in providing administrative support and communicating with clients. This role is crucial for maintaining an efficient and productive work environment, ensuring that all office functions run smoothly.

Responsibilities

Manage daily office operations, including scheduling, following up on client bids such as work orders and purchase orders with vendors.
Oversee team management, providing support and guidance to staff members.
Handle payroll processing and ensure accurate record-keeping.
Coordinate human resources functions, including recruitment and onboarding of new employees.
Manage vendor relationships including Insurance Compliance, W9's and COI's.
Implement effective schedule management practices to optimize workflow.
Ensure compliance with company policies and procedures within the office environment.
Assist with medical office management tasks as needed, ensuring patient records are maintained accurately.
Prepare reports and presentations for upper management as required.
Ensure Accounts Receivable and Accounts Payable is up to date
Communicate daily with clients by phone call and emails

Experience

Proven experience in office management or a similar role is essential.
Familiarity with payroll systems and human resources practices is preferred.
Strong administrative skills, including proficiency in file management and document organization.
Excellent communication skills, both verbal and written, to interact effectively with team members and clients.
Ability to manage multiple tasks simultaneously while maintaining attention to detail.
Experience in a Contracting/Construction company a huge plus
Experience in Quickbooks Online is a MUST

If you are a motivated individual looking to contribute to a dynamic team while enhancing your career in office management, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off

Schedule:

Monday to Friday

Experience:

QuickBooks: 3 years (Required)

Ability to Relocate:

Forest Hills, NY 11375: Relocate before starting work (Required)

Work Location: In person

Quick Apply

office administrator jobs in New York, NY

Office Administrator

Dental Office Manager

Office Manager

Office Manager

Dental Office Manager

Office Manager

Front Office Coordinator/Scheduling Coordinator

Office Manager at Large FFS NYC Dental Office

Administrative Director

Office Administrator

Dental Office Manager

Office Manager

Office Manager (part-time) on-site

Orthodontic office manager and treatment coordinator

Office Administrator

HR Office Coordinator

Office Administrative Coordinator

Office Manager / Executive Assistant

Bookkeeper/Office Manager

Operations Administrator

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