Top 456 Project Library Jobs in Boxborough, MA

Administrative Operations Coordinator
The Middlesex Corporation —Littleton, MA
- Full-time
- ERP systems
- Research
- Mid-level
- Travel reimbursement
- Health insurance
Quick Apply
12d
Library Assistant (WHS)
Wayland School District —Wayland, MA
- $25.63 - $33.89 an hour
- Full-time
- High school diploma or GED
- Bachelor's degree
- Data entry
- Health savings account
- Disability insurance
Archives and Special Collections Assistant (Library Assistant II) - Framingham State University
Framingham State University —Framingham, MA
- $1,872.37 a week
- Full-time
- Microsoft Access
- Management
- Mid-level
3d
Archives and Special Collections Assistant (Library Assistant II)
Framingham State University —Framingham, MA
- $1,872.37 a week
- Full-time
- Microsoft Access
- Management
- Mid-level
3d
Library and Makerspace Assistant
Phillips Academy —Andover, MA
- $22 - $28 an hour
- Part-time
- Research
- Bachelor's degree
- US work authorization
Quick Apply
11d
Digital Archives Assistant
Wellesley College —Wellesley, MA
- $60,000 - $70,000 a year
- Full-time
- Writing skills
- Research
- Mid-level
- Free parking
- Disability insurance
Senior Interior Designer
Stephanie King Design —Bolton, MA
- From $70,000 a year
- Full-time
- AutoCAD
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick Apply
Sr Technical Project Mgr, Full-Time, Hybrid, Marlborough, MA
Digital Federal Credit Union / DCU —Marlborough, MA
- $104,000 - $125,000 a year
- Email
- Hybrid work
- Office
- AWS
- Analysis skills
Quick Apply
Sample Seamstress - Standard Management
Berkshire Blanket & Home Co. —Worcester, MA
- $15 - $18 an hour
- Full-time
- English
- Office
- US work authorization
- Health savings account
- Health insurance
Quick Apply
Fire Protection Designer
Xcel Fire Protection, Inc. —Salem, NH
- 8 hour shift
- AutoCAD
- CAD
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Sales and Design Consultant
Tile International —Waltham, MA
- From $24 an hour
- Full-time
- Sales
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Senior Developer/Analyst - Information Services
Bay Cove Human Services —Boston, MA
- $90,000 - $100,000 a year
- Full-time
- Management
- SQL
- Mentoring
Quick Apply
Licensed Lull Operator
Master Millwork —Woburn, MA
- $28 - $33 an hour
- Full-time
- Heavy equipment operation
- 1 year
- Reliable transportation
- Health insurance
- Dental insurance
Quick Apply
Retail Banking Training & Development Manager
Leader Bank —Arlington, MA
- $80,000 - $110,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Wellness program
- Paid holidays
Quick Apply
Government Construction Superintendent - Municipal Projects
ilocatum —Boston, MA
- $120,000 - $170,000 a year
- Full-time
- Construction site
- Supervising experience
- Budgeting
- Health insurance
- Dental insurance
Quick Apply
Carpenter/ Interior Finish
Local Construction Company —Milford, MA
- $32 - $35 an hour
- Full-time
- Construction site
- 5 years
- Residential
- Health insurance
- Dental insurance
Quick Apply
6d
Events and Catering Manager
MIDA —Boston, MA
- $60,000 - $80,000 a year
- 8 hour shift
- Bar
- Casual dining restaurant
- Mid-level
- Paid training
- Health insurance
Quick Apply
Field Project Manager
Master Millwork —Woburn, MA
- $50,000 - $70,000 a year
- Full-time
- Construction site
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Principal Digital Electrical Engineer (ONSITE)
Collins Aerospace —Marlborough, MA
- $107,500 - $204,500 a year
- Full-time
- 5 years
- Office
- Microsoft Office
- Paid holidays
- Loan repayment program
4d
Senior Digital Electrical Engineer (ONSITE)
Collins Aerospace —Marlborough, MA
- $86,800 - $165,200 a year
- Full-time
- Microsoft Office
- 3 years
- Analysis skills
- Paid holidays
- Loan repayment program
4d

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Project Library jobs near Boxborough, MA

Administrative Operations Coordinator

The Middlesex Corporation -
Littleton, MA

Quick Apply

Job Details

Full-time
12 days ago

Benefits

Travel reimbursement
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Referral program

Qualifications

Administrative experience
Business Administration
Office management
Business
Associate's degree

Full Job Description

Position Summary:

The Administrative Operations Coordinator provides operational, project, and administrative support across the Administration and Information Technology departments. This role oversees corporate travel and events, contract and vendor administration, purchasing and billing processes, and reporting, while supporting special projects that enhance organizational efficiency. Acting as a key liaison to IT, the Coordinator also manages procurement and billing administration, vendor and contract oversight, inventory coordination, and project scheduling to ensure effective execution of technology-related operational initiatives.

Responsibilities:

Maintain corporate and IT vendor contracts, agreements, renewals, and related documentation.
Manage contract renewal calendars and ensure timely execution of renewals.
Upload and maintain contracts within the company’s contract management system.
Coordinate with vendors regarding renewals, billing inquiries, service changes, and contract administration.
Assist with evaluating vendor utilization and maintaining records of services provided across departments.
Create purchase orders and process invoices.
Review invoices for accuracy and proper coding before submission for payment.
Perform credit card coding and reconciliation for assigned corporate accounts.
Research and resolve vendor payment discrepancies and billing issues.
Track departmental expenditures and assist with budget monitoring and reporting.
Coordinate with Accounts Payable to ensure timely invoice processing and payment.
Coordinate administrative functions supporting Information Technology operations and projects.
Maintain technology inventory records, asset tracking, equipment lifecycle schedules, and replacement programs.
Coordinate hardware orders, equipment deployments, recycling efforts, and inventory replenishment.
Assist with project mobilization and demobilization activities, including vendor coordination, scheduling, and service activation or cancellation.
Maintain project schedules and status reports for technology-related initiatives.
Coordinate project site technology requirements, including internet, wireless, printing, security, and conference room systems.
Assist with documenting technology assets, software licensing, subscriptions, and service agreements.
Maintain and administer corporate travel systems and employee traveler profiles.
Coordinate conference registrations, attendance logistics, and related travel arrangements.
Assist with planning and execution of corporate meetings, conferences, and company events.
Coordinate sponsorships, memberships, and related corporate partnerships.
Provide support for travel-related issues and employee travel assistance as needed.
Administer company accounts and systems assigned to the Administration Department, including user maintenance, permissions, and record management.
Assist with maintaining SharePoint sites, document libraries, forms, and departmental records.
Coordinate Amazon Business account administration, purchasing approvals, and payment processing.
Support onboarding and offboarding activities related to assigned administrative systems.
Develop and maintain procedures, documentation, and training materials.
Conduct research and prepare recommendations for process improvements and operational initiatives.
Support data cleanup, data validation, data pulling, and reporting.
Assist with SharePoint site and survey development, budget tracking, presentations, and executive reporting.
Participate in special projects and strategic initiatives as assigned.

Qualifications:

Associate or bachelor’s degree in business administration or a related field preferred.
Three to five years of experience in administration, operations, project coordination, or office management.
Strong organizational, analytical, and communication skills.
Advanced proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
Experience with ERP software, corporate travel management systems, expense management platforms, contract management systems, and purchasing applications preferred.

We offer our full-time and eligible part-time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental, and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401(k) with matching, tuition reimbursement, an industry-leading referral program, and generous paid time off.

Middlesex provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

Project Library jobs in Boxborough, MA

Administrative Operations Coordinator

Library Assistant (WHS)

Archives and Special Collections Assistant (Library Assistant II) - Framingham State University

Archives and Special Collections Assistant (Library Assistant II)

Library and Makerspace Assistant

Digital Archives Assistant

Senior Interior Designer

Sr Technical Project Mgr, Full-Time, Hybrid, Marlborough, MA

Sample Seamstress - Standard Management

Fire Protection Designer

Sales and Design Consultant

Senior Developer/Analyst - Information Services

Licensed Lull Operator

Retail Banking Training & Development Manager

Government Construction Superintendent - Municipal Projects

Carpenter/ Interior Finish

Events and Catering Manager

Field Project Manager

Principal Digital Electrical Engineer (ONSITE)

Senior Digital Electrical Engineer (ONSITE)

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