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Field Placement, Internship, and Certification Coordinator

Messiah University -
Mechanicsburg, PA

Apply Now

Job Details

Full-time
8 days ago

Qualifications

Web design
Database systems
Banner
Writing skills
Strategic planning in education
Data management
Computer skills
Educational compliance and regulation understanding
Project stakeholder communication
Editing
Excel data analysis

Full Job Description

Description:

This position provides coordination of undergraduate and graduate student field placement/internship experiences in public and private schools for the Teacher Education Program and the Graduate Programs in Education and School Counseling. This includes cultivating relationships with educational agencies, securing placements for students in the TEP, Graduate-level School Counseling, and the Graduate Program in Education, and communicating with faculty and students from multiple departments about field placements/internships. In addition, the position includes managing the Teacher Education Program data collection and reporting systems, advising students on issues related to certification, and supervising a work study student.

Responsibilities

Primary Duties

Serve as Point of Contact: Act as the initial point of contact for inquiries related to field placements in public and private schools.

Disseminate Information: Distribute initial information (such as semester at a glance, handbook, training dates) about field experience components to students, mentor/cooperating teachers, and university supervisors. Ensure that all stakeholders are informed and updated regarding placement processes.

Manage Written Materials: Under the supervision of the Director, keep materials (such as syllabi, handbooks, and forms) up-to-date and available for students, faculty, and school personnel.

Cultivate Relationships with Local Education Agencies (AKA school districts). Identify and develop ongoing relationships with local education agencies (LEAs) to secure and improve field placement experiences.

Secure Internship, Practicum, and all UG TEP and GRAD EDME Field Placements: Secure placements and manage placement sheets and database entries, communicating effectively with the TEP/GPE Team. Facilitate local school internship and practicum placements for students in the School Counseling Track of the M.A. in Counseling Program.

Assist with Certification Processes: Support students in preparing certification application materials, conducting a certification information meeting each spring. Verify student program completion, guide program completers through TIMS, and communicate with the Pennsylvania Department of Education (PDE) for policy interpretations and clarifications. Manage and publicize Title II reports received from ETS and develop administrative strategies for managing Certification Office workloads while complying with state and federal regulations.

External Reporting: Responsible for external reporting via website reviews, emails, webinars, and state/local meetings. Stay updated on current state and federal reporting programs (e.g., PA Secure, TIMS, Title II, PDE applications, PDE Major Program Review).Collect and manage data for these reports and submit them for review by the head of the Teacher Education Program (TEP). Internal Reporting Support: Provide data and support for internal reporting needs.

Maintain Attendance: Ensure consistent and reliable attendance, demonstrating a commitment to the role and responsibilities.

Secondary Duties

Identify areas for greater efficiency in each program and assist with the development of plans to improve these areas.

Attend university and external meetings as determined by the Program Directors.

Other duties as assigned.

Qualifications

Education Required

Bachelor's Degree in Education-related field

Education Preferred

Masters Degree in Education-related field

Experience Required

2-3 years of administrative experience

Experience Preferred

3-5 years of experience with teacher education and teacher certification

Skills, Characteristics Required

Strong organizational skills, including time management skills and the ability to prioritize multiple responsibilities and foresee and plan for upcoming program needs
Excellent interpersonal skills including the ability to communicate and collaborate successfully across departments and with various constituencies, including external contacts
Advanced data processing skills including research capabilities, data and problem analysis skills, and computer proficiency
Ability to quickly learn new computer applications and methods of data reporting
Polished, professional-level communication skills, including strong writing, editing, speaking and comprehension skills
Expert computer proficiency including the ability to work independently in Banner, Excel, and various databases as well as understand basic web design
Ability to work independently on complex projects managing significant portions with little to no oversight
Understanding of and ability to stay abreast of modifications in compliance and regulations related to teacher certification
Specialized training in data collection and reporting related to Act 48, ETS PRAXIS scores, Title II, and the Pennsylvania Department of Education also preferred.

Special Working Conditions

N/A

Driving Requirements

N/A

About Us

Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.” The university has pursued this vision through a strategic planning process that encourages diversity through employee and student composition, campus climate, and an educational program that seeks to equip and enable educators and students to embrace diversity. Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession. Candidates will speak to how as a potential employee, they will contribute to the advancement of this vision through their teaching-learning, research, institutional service, and public engagement.

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