Top 431 Assistant Jobs in Charlottesville Va

Front Desk Receptionist and Administrative Assistant
Balanced —Charlottesville, VA
- $17 - $25 an hour
- Full-time
- Background check
- HIPAA
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
13d
Assistant Teacher(s)
Infant Development Center —Charlottesville, VA
- $16 - $20 an hour
- Full-time
- Classroom
- CPR Certification
- High school diploma or GED
- Health insurance
- Professional development assistance
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Certified Occupational Therapy Assistant OTA
Albemarle Health & Rehabilitation Center —Charlottesville, VA
- $28 - $38 an hour
- Full-time
- Writing skills
- Rehabilitation center
- Patient care
- Dental insurance
- Paid time off
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Custodial Assistant Supervisor - C'ville Surrounding Area
H&R Contractors Inc —Palmyra, VA
- From $16 an hour
- Part-time
- Background check
- Inventory management
- English
- Paid training
- Fuel card
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3d
HVAC Helper / Mechanic / Technician
K & K Heating and Air Conditioning —Grottoes, VA
- $16 - $30 an hour
- Urgently hiring
- Construction site
- Residential
- Driver's License
- Health savings account
- Health insurance
Quick Apply
6d
Full-time Physical Therapist Assistant
Functional Pathways —Charlottesville, VA
- $30 - $38 an hour
- Full-time
- Physical & Rehabilitation Medicine
- Mid-level
- Neurology
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PTA / Physical Therapist Assistant
Adoration Health —Charlottesville, VA
- $35 - $40 an hour
- Full-time
- CPR Certification
- BLS Certification
- Physical & Rehabilitation Medicine
- Mileage reimbursement
- Health insurance
11d
Physician Assistant PA-C / Nurse Practitioner NP – Hospital Rounding – Private Nephrology Group
Confidential —Charlottesville, VA
- $115,000 - $150,000 a year
- Full-time
- Private practice
- Hospital
- Inpatient
- Mileage reimbursement
- Health savings account
Quick Apply
Licensed Assistant Salon Manager- Fresh Chairs, Fresh Look Now Hiring
Hair Cuttery —Charlottesville, VA
- Full-time
- Cosmetology License
- Hair styling
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Licensed Assistant Salon Manager- Fresh Chairs, Fresh Look Now Hiring
Hair Cuttery —Charlottesville, VA
- Full-time
- Cosmetology License
- Hair styling
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Medical Assistant/Medical Scribe/Gap Year Student
Charlottesville Dermatology —Charlottesville, VA
- $17 - $22 an hour
- Full-time
- Anatomy knowledge
- Clinic
- Organizational skills
Quick Apply
Licensed Assistant Salon Manager
Bubbles Salons —Charlottesville, VA
- Full-time
- Cosmetology License
- Hair styling
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Dental Assistant
Forest Lakes Dental —Charlottesville, VA
- $18 - $24 an hour
- Full-time
- CPR Certification
- Dental office
- Customer service
Quick Apply
Physical Therapist Assistant PTA
Albemarle Health & Rehabilitation Center —Charlottesville, VA
- $35 - $45 an hour
- Per diem
- Physical & Rehabilitation Medicine
- Rehabilitation center
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Machine Operator Assistant
Novolex —Grottoes, VA
- From $21.86 an hour
- Full-time
- Basic math
- Cleaning
- Communication skills
- Health insurance
- Tuition reimbursement
Activities Assistant - Senior Living
Sunrise Senior Living —Charlottesville, VA
- $15.00 - $18.80 an hour
- Full-time
- High school diploma or GED
- Driver's License
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
5d
Dental Assistant – Join a Fun, Patient-Focused Dental Team! Ruckersville, VA
Flaherty and Sauls Dentistry, PLLC —Ruckersville, VA
- Full-time
- Dental office
- Organizational skills
- In-person
- Profit sharing
- Paid training
Quick Apply
Retriever Training and Kennel Assistant
Morning Sun Retrievers —Crimora, VA
- $12.50 - $15.00 an hour
- Part-time
- No background check
- No experience needed
- Cleaning
- On-the-job training
Quick Apply
Certified Occupational Therapy Assistant COTA, 5K Sign On
Cedars Healthcare Center —Charlottesville, VA
- Full-time
- Skilled nursing facility
- Associate's degree
- Entry level
- Continuing education credits
- Paid time off
Quick Apply
4d
Certified Medical Assistant (CMA) - Interventional Radiology
University of Virginia —Charlottesville, VA
- $19.37 - $28.47 an hour
- Full-time
- Vital signs
- BLS Certification
- No experience needed
- Disability insurance
- Health insurance

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Front Desk Receptionist and Administrative Assistant

Balanced -
Charlottesville, VA

Quick Apply

Job Details

Full-time
$17 - $25 an hour
13 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
Employee discount
Life insurance

Qualifications

Availity
Health insurance co-pays
Medical insurance coverage verification
Overseeing health insurance pre-authorization
Administrative experience
High school diploma or GED
ICD-10
Healthcare referral management
Clinical data entry
Medical billing
EMR systems
Health insurance referral requirements
Clinical confidentiality policies
Medical terminology
Quality data entry
Customer data entry

Full Job Description

FRONT DESK ASSOCIATE

Department: Front Desk / Patient Experience Reports To: Practice Manager / Front Office Lead Status: Full-Time, Non-Exempt

Position Summary

The Front Desk Associate is a key member of the patient experience team and serves as the first point of contact for patients. This position combines exceptional customer service, scheduling, insurance verification, benefit education, and administrative support to create a seamless patient experience from the first phone call through completion of care.

The ideal candidate has healthcare front-desk experience with a strong understanding of chiropractic and/or physical therapy practices, including insurance verification, benefits, authorizations, referrals, and patient financial responsibilities.

Key Responsibilities Patient Experience

Welcome patients warmly and professionally by phone, electronically, and in person.
Create a calm, organized, and personalized patient experience.
Guide patients through check-in, their appointment, and checkout.
Answer patient questions and resolve concerns with professionalism and empathy.
Maintain a clean, organized, and welcoming front-desk environment.

Insurance Verification & Benefits

Verify patient eligibility and benefits for chiropractic and physical therapy services prior to visits.
Review benefits through Availity and/or applicable payer portals.
Confirm deductibles, copays, coinsurance, visit limitations, exclusions, authorization requirements, and other coverage details.
Identify potential coverage issues before the patient's appointment.
Document insurance information accurately in the practice management system.
Communicate benefits and estimated patient responsibility in clear, easy-to-understand language.
Coordinate with providers and the billing team when coverage or authorization questions arise.

Scheduling & Patient Intake

Schedule new and established patients according to provider availability, treatment plans, and practice protocols.
Manage cancellations, rescheduling, waitlists, and appointment reminders.
Collect and enter accurate demographic and insurance information.
Ensure required intake forms, consents, and documentation are completed.
Review patient accounts before appointments to identify missing information or outstanding requirements.

Authorizations & Referrals

Obtain and track insurance authorizations and referrals when required.
Monitor authorization dates, visit limits, and remaining approved visits.
Communicate with insurance companies, referring offices, and patients as necessary.
Ensure required documentation is obtained before services are provided.

Patient Financial Responsibilities

Collect copays, deductibles, deposits, coinsurance, and other patient balances accurately.
Explain financial expectations before services whenever possible.
Process payments and provide receipts.
Escalate complex billing questions appropriately.

Administrative & Team Support

Maintain accurate patient records, insurance information, and notes.
Use the practice management system, insurance portals, email, phone systems, and other technology efficiently.
Communicate effectively with providers and clinical staff.
Support daily workflow and help identify opportunities to improve the patient experience.
Protect patient confidentiality and follow HIPAA and practice policies.

Required Qualifications

High school diploma or equivalent.
1–2+ years of healthcare front-desk or medical administrative experience preferred.
Experience in a chiropractic, physical therapy, orthopedic, rehabilitation, or similar healthcare setting is strongly preferred.
Demonstrated experience with insurance verification and benefit interpretation.
Familiarity with deductibles, copays, coinsurance, visit limits, authorizations, referrals, and payer requirements.
Strong computer and data-entry skills.
Excellent communication and customer-service skills.
Strong attention to detail and follow-through.
Ability to manage multiple priorities in a fast-paced environment.
Ability to handle confidential patient information with professionalism and discretion.

Preferred Experience

Chiropractic office experience.
Physical therapy office experience.
Experience verifying benefits through Availity or other payer portals.
Experience with Jane or another healthcare practice management system.
Familiarity with ICD-10 and CPT terminology.
Experience working with commercial insurance, Medicare, workers' compensation, or personal injury cases is a plus.

Key Characteristics

We are looking for someone who is:

Patient-centered — You genuinely care about making people feel welcomed and understood.
Detail-oriented — You understand that accurate insurance information matters.
Proactive — You identify problems before they become patient problems.
Organized — You can keep multiple moving pieces on track.
Confident — You can explain insurance benefits and financial responsibilities clearly.
Compassionate — You can discuss money and coverage without making patients feel uncomfortable.
A team player — You communicate openly and support both the front desk and clinical teams.
Accountable — You follow through and take ownership of your responsibilities.

What Success Looks Like

A successful Front Desk Associate ensures that:

Patients feel welcomed, known, and cared for.
Insurance benefits are verified before the patient arrives whenever possible.
Patient financial expectations are communicated clearly and accurately.
Authorizations and referrals are obtained and tracked appropriately.
Patient information is complete and accurate.
Providers have the information they need to deliver excellent care.
Administrative friction is minimized so the clinical team can focus on the patient.
Every patient interaction reflects the practice's commitment to consistency, excellence, and exceptional service.

Our Mission

We change how people relate to their bodies — from reactive to intentional — so they move through life with confidence, capability, and ease.

The Front Desk Associate plays an important role in bringing this mission to life by ensuring that every patient's experience begins with confidence, clarity, and genuine care.

Pay: $17.00 - $25.00 per hour

Benefits:

401(k)
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

assistant jobs in charlottesville va

Front Desk Receptionist and Administrative Assistant

Assistant Teacher(s)

Certified Occupational Therapy Assistant OTA

Custodial Assistant Supervisor - C'ville Surrounding Area

HVAC Helper / Mechanic / Technician

Full-time Physical Therapist Assistant

PTA / Physical Therapist Assistant

Physician Assistant PA-C / Nurse Practitioner NP – Hospital Rounding – Private Nephrology Group

Licensed Assistant Salon Manager- Fresh Chairs, Fresh Look Now Hiring

Licensed Assistant Salon Manager- Fresh Chairs, Fresh Look Now Hiring

Medical Assistant/Medical Scribe/Gap Year Student

Licensed Assistant Salon Manager

Dental Assistant

Physical Therapist Assistant PTA

Machine Operator Assistant

Activities Assistant - Senior Living

Dental Assistant – Join a Fun, Patient-Focused Dental Team! Ruckersville, VA

Retriever Training and Kennel Assistant

Certified Occupational Therapy Assistant COTA, 5K Sign On

Certified Medical Assistant (CMA) - Interventional Radiology

I want to receive the latest job alert for assistant in charlottesville va

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