Position Summary
Clark St. Dental Group is seeking a Senior Staff Accountant to handle day-to-day financial transaction processing for our multi-location dental group. This includes general ledger entries, accounts payable and receivable in QuickBooks, and payroll processing in ADP. You'll keep accurate, timely, well-documented records that support our Interim CFO's oversight of practice finances, working closely with office managers to gather source documentation and with the Interim CFO for review, approval, and month-end close.
Key Responsibilities
General Ledger & Entries
- Record daily and weekly transactions, including bank feed activity, journal entries, and adjustments
- Reconcile bank and credit card accounts monthly and research discrepancies
- Maintain organized, audit-ready documentation for all entries
Accounts Payable & Receivable (QuickBooks)
- Process vendor invoices: code to the correct account/location, route for approval, schedule payments
- Prepare and process payment runs (checks, ACH, credit card) within approved thresholds
- Record patient and insurance receipts, deposits, and credit card batch settlements
- Maintain vendor records and W-9s, and respond to vendor inquiries
- Flag new vendor setup or payments exceeding thresholds to the Interim CFO before processing
Payroll (ADP)
- Collect and enter hours, commissions, bonuses, and other pay inputs each cycle
- Process payroll runs, including off-cycle and termination checks
- Process benefit deductions, garnishments, and other adjustments
- Route new hire setup, pay rate changes, and direct deposit changes to the Interim CFO for sign-off before entry
- Maintain payroll records in compliance with company policy and wage and hour law
Month-End Close & Reporting Support
- Prepare supporting schedules (AP aging, AR aging, prepaid/accrual rollforwards)
- Assist with month-end close and respond to requests for backup documentation
- Support the annual audit, tax preparation, and other external requests
Internal Controls
Because this role touches both payment processing and payroll, approval checkpoints apply: new vendors and payment batches above the approved threshold require Interim CFO and/or Owner sign-off; new hires, pay rate changes, and bank changes in ADP require second-person approval before entry; monthly reconciliations are reviewed by the Interim CFO. This role does not have unilateral authority to add and pay a new vendor or employee without a second approver.
Qualifications
Required
- 5+ years of bookkeeping or accounting experience, including AP/AR
- Hands-on QuickBooks experience (Online or Desktop)
- Hands-on payroll processing experience in ADP
- Strong attention to detail and comfort with confidential financial and payroll data
- Ability to work independently while flagging exceptions rather than resolving them unilaterally
Preferred
- Experience in a dental, medical, or multi-location healthcare practice
- Familiarity with a dental practice management system (Dentrix, Eaglesoft, Open Dental)
- Associate's or Bachelor's in Accounting, Finance, or related field
Compensation
$85,000 to $90,000 base per year, plus benefits and up to $5,000 annual bonus.
Pay: $85,000.00 - $90,000.00 per year
Work Location: Hybrid remote in Palmdale, CA 93550
