Overview
The Graphic Designer supports the New Business Development department by assisting with the creative execution, production readiness, and approval coordination of licensed promotional materials and related visual assets.
Passionate about working with Anime IPs!
This role focuses on ensuring compliance with brand and licensed IP guidelines; coordinating revisions with licensors; and working closely with Marketing and internal teams to align on launch timelines, asset delivery, and approval milestones.
The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple concurrent projects in a fast-paced corporate environment.
Key Responsibilities New Business Execution & Timeline Support
- Support the execution of multiple concurrent new business initiatives.
- Track project timelines, deliverables, and dependencies.
- Follow up with internal teams, vendors, and licensors on assigned tasks and deadlines.
- Escalate delays, risks, or execution issues to management.
Graphic Design & Creative Execution
- Identify and source promotional products that fit brand image, campaign themes, licensing requirements, and trends.
- Evaluate product quality, pricing, and supplier reliability before purchase.
- Negotiate costs, terms, and delivery schedules with vendors and licensors to maximize profit margins and ensure brand alignment.
Licensor & Approval Coordination
- Submit artwork to licensors for formal review and approval.
- Communicate directly with licensors regarding required revisions, comments, and compliance standards.
- Implement and track requested changes to ensure final approval is secured in a timely manner.
- Maintain organized records of approval statuses, feedback history, and final approved files.
- Ensure all approved assets are properly archived and distributed to relevant internal teams and vendors.
- Ensure all purchased items align with promotional themes, seasonal trends, target audience preferences, and licensor approval processes.
- Incorporate culturally relevant and trending anime/game properties into product offerings.
Timeline Management & Cross-Functional Coordination
- Coordinate closely with Marketing to align on campaign launch dates, promotional calendars, asset needs, and approval deadlines.
- Work with internal teams (Operations, Logistics, Vendors, and Management) to ensure artwork is delivered according to production timelines.
- Proactively track milestones and escalate potential delays or approval risks to management.
- Support cross-department communication to ensure clarity around asset readiness and launch timing.
- Provide accurate and timely reports to both internal stakeholders and external licensors.
Production & Vendor Support
- Prepare and distribute final production files to vendors and manufacturers.
- Review proofs, samples, and final deliverables for accuracy, compliance, and quality prior to approval.
- Work with vendors to troubleshoot artwork issues, formatting adjustments, or technical requirements.
- Ensure files meet print, packaging, and product production specifications.
Administrative & Team Support
- Maintain organized records, trackers, and documentation.
- Support meeting preparation, notes, and follow-up actions.
- Assist the team with daily operational needs and special projects.
- Perform additional duties related to New Business Development as assigned.
Qualifications
- Bachelor’s degree
- 2+ years of experience in buying, merchandising, or procurement, preferably in retail or entertainment.
- Strong negotiation skills, especially in working with licensors and licensed merchandise.
- Proficiency in Microsoft Excel and other inventory/purchasing software.
- Exceptional attention to detail to ensure promotional accuracy, product quality, and reporting precision.
- Outstanding communication skills to effectively coordinate between multiple departments and external partners.
- Excellent organizational and time-management abilities.
- Ability to work under tight deadlines and handle multiple projects simultaneously.
- In-depth knowledge of Japanese culture, including niche anime titles and mobile, PC, and console games.
Work Environment
Office-based role with occasional travel for supplier visits, trade shows, asset inspections (average once a month)
Flexible work schedule during business trip (may start as early as 3:00 am)
Essential Physical Activity Requirements
Less than 1/3 of time: Climbing or balancing
More than 2/3 of time:
- Use fingers to handle or feel
- Reach with hands and/or arms
- Stand
- Walk
- Talk and hear
Essential Weight Lifting/Force Exertion Requirements
Less than 1/3 of time: Up to 100 pounds with lift assistance
1/3 to 2/3 of time: Up to 50 pounds
More than 2/3 of time: Up to 20 pounds
The above job description identifies the essential job functions and skills needed by the person or persons assigned to this position. These job functions and skills are not intended to be a complete and exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The information contained herein is subject to change at the company’s discretion.
#R1HP
Pay: $25.00 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
