Administrative Support Position
Company Confidential
Pittsburgh Area – South of Downtown
A well-established professional organization located south of downtown Pittsburgh is seeking a dependable and highly organized Administrative Support professional to join our team. This position plays an important role in supporting daily office operations while providing exceptional customer service.
The ideal candidate will possess strong communication skills, attention to detail, professionalism, and the ability to manage multiple responsibilities in a fast-paced office environment.
Responsibilities:
- Provide comprehensive administrative and office support
- Answer and direct telephone calls in a professional and courteous manner
- Greet and assist visitors and clients
- Perform data entry, filing, scanning, typing, and document preparation
- Maintain office records and databases with accuracy and confidentiality
- Manage incoming and outgoing mail, email correspondence, and office communications
- Order, track, and maintain office supplies and equipment
- Assist with scheduling, calendars, and general office coordination
- Support internal staff with administrative projects and daily operational needs
- Deliver strong customer service and maintain positive working relationships with internal and external contacts
- Hours - 7:45am to 3:45pm (Monday through Friday)
Qualifications:
- Proficiency in Microsoft Office, including Word, Excel, Outlook, and Access
- QuickBooks experience is preferred, but not required
- Strong customer service and interpersonal communication skills
- Ability to interact professionally with individuals in person, by telephone, and through email correspondence
- Excellent organizational skills and attention to detail
- Ability to prioritize tasks, meet deadlines, and work independently
- Professional demeanor and strong work ethic
- Previous office or administrative experience required
Compensation & Benefits:
- Comprehensive UPMC health insurance coverage
- Pension Plan
- 401(k) Plan (employee funded)
- Paid Holidays
- Personal Days
- Paid Vacation Time
Qualified candidates are encouraged to submit a resume for consideration.
Pay: $24.50 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Shift availability:
Ability to Commute:
- Pittsburgh, PA 15216 (Required)
Work Location: In person
