FUNDER
The funder encompasses the management of trust account funds, both incoming and outgoing, ensuring precision and compliance in financial transactions.
Key Responsibilities
Receipt and Posting of Funds:
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Post received funds accurately to the appropriate closing files, including Earnest Money Deposit (EMD) checks/wires, incoming lender wires, buyer wires, and cash to close.
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Ensure the timely and accurate recording of all financial transactions related to real estate closings.
Document Management:
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Save wire confirmations and deposit confirmations systematically in the corresponding closing files.
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Maintain organized and complete documentation related to financial transactions for audit purposes.
Balance Confirmation:
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Confirm that the closing file is in balance, and expected funds are receipted according to the transaction details.
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Identify and resolve any discrepancies in the fund balances promptly.
Outgoing Wires and Ledger Transfers:
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Set up outgoing wires and ledger transfers accurately based on the transaction requirements.
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Release outgoing wires and ledger transfers in compliance with security protocols.
Communication and Notification:
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Notify the closing team promptly when earnest money is received, ensuring timely file opening procedures.
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Communicate effectively with internal and external stakeholders regarding fund-related updates and requirements.
Payoff Verification:
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Verify payoff wires and ensure accurate and timely processing of payoffs.
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Collaborate with relevant parties to resolve any issues related to payoff verification.
Stop Payments:
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Input stop payments in the bank and Qualia as needed, ensuring proper documentation and compliance with procedures.
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Monitor and manage the banking beneficiary list effectively.
General Responsibilities:
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Participate in maintaining a tidy and organized office environment.
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Provide general hospitality (e.g., greeting clients, preparing closing rooms).
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Assist with general administrative tasks as needed to support team operations.
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Answer incoming calls and direct them appropriately.
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Perform other duties as assigned by management to meet organizational needs.
Qualifications
Education: High school diploma or equivalent required.
Experience:
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Entry-level but experience in real estate closings or a similar role is favored.
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Familiarity with real estate transactions, banking procedures, and financial documentation is a plus.
Technical Skills:
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Proficient in using financial software and tools.
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Knowledge of banking systems and wire transfer processes.
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Experience with real estate closing software, such as Qualia.
