Accounts Payable Coordinator/Manager
A busy litigation firm seeks a skilled Accounts Payable Coordinator/Manager to own the full accounts payable cycle — from three-way match through check disbursement — with accuracy, efficiency, and sound judgment. Position responsible for overseeing remote data entry staff, accuracy and integrity of their work. The ideal candidate brings full-cycle A/P experience in a law firm environment and is adept at reviewing insurance carrier guidelines to determine proper routing of payables between carrier and firm.
Responsibilities
- Process vendor bills and invoices end to end: secure verifications and approvals, then process for payment.
- Verify invoices against insurance carrier guidelines and obtain approvals from attorneys, paralegals, and staff.
- Code invoices accurately and enter them into the billing system.
- Manage check runs as directed and distribute payments.
- Generate reports and provide payment information to managers and vendors on request.
- Maintain vendor records and relationships.
- Support related accounting and billing projects as assigned.
Qualifications
- Minimum 6 years of accounts payable experience, ideally in a law firm.
- Minimum 3 years in a supervisory/management capacity in an accounting or AP setting.
- Proven ability to calculate, post, and manage accounting figures and financial records.
- Strong data entry skills and comfort working with numbers.
- Hands-on Excel proficiency, including reporting and data manipulation; experience with proprietary billing software a plus.
- Proficiency in MS Office and written/spoken English.
- Familiarity with AI tools for workflow optimization a plus.
- High degree of accuracy, attention to detail, and a customer-service orientation.
Benefits
- Medical, dental, and vision insurance
- 401(k) [with employer match]
- Paid time off and firm holidays
- [Life insurance / disability coverage]
- [Additional perks — e.g., parking, professional development]
Equal Opportunity Statement
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law.
Work Location:
This Job Is:
- Open to applicants who do not have a college diploma
This Job Is Ideal for Someone Who Is:
- Detail-oriented -- would rather focus on the details of work than the bigger picture
Job Type: Full-time
Pay: $35.00 - $40.00 per hour
Expected hours: 40.0 per week
Education:
Experience:
- Accounts payable: 6 years (Required)
- law firm accounting: 1 year (Preferred)
Work Location: In person
