Administrative Assistant
Location: Miami, FL (in office)
Purpose of the Role
The Administrative Assistant supports the day-to-day operations of ACG Logistics by providing administrative, accounting, and coordination support.
This role ensures office efficiency, assists with financial and operational documentation, and maintains organized communication across departments.
Since ACG operates with a close-knit, hands-on team, this role plays a vital part in ensuring that daily operations run efficiently and seamlessly.
Main Responsibilities
Administrative Support
- Manage emails, phone calls, and correspondence.
- Maintain organized filing systems (digital and hard copy).
- Support the preparation of internal reports, meeting notes, and schedules.
- Assist in coordinating travel, meetings, and internal logistics.
- Support management in daily administrative tasks and communications.
Accounting Assistance
- Handle daily entries of bills, receipts, and payments.
- Reconcile petty cash and assist with vendor payments.
- Communicate with suppliers and clients regarding billing issues.
- Provide support during monthly financial closing and reconciliations.
Office & Supply Management
- Manage office and warehouse supply inventory.
- Order and restock materials as needed (stationery, packaging, equipment, etc.).
- Track company assets and coordinate maintenance or replacements.
- Liaise with service providers (cleaning, IT, utilities, etc.) to ensure smooth operations.
Core Skills & Qualifications
- 1+ years of experience in administrative or accounting roles.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Experience with QuickBooks or similar accounting systems preferred.
- Excellent organization and communication skills.
- Bilingual (English/Spanish).
- Able to handle confidential information and multitask effectively.
Personality & Work Style
- Reliable, proactive, and resourceful.
- Enjoys variety in daily tasks.
- Detail-oriented and organized.
- Strong sense of responsibility and follow-through.
- Works well independently but also as part of a small, collaborative team.
Schedule
in office (Miami)
Full-time, Monday–Friday
Tipo de puesto: Tiempo completo
Sueldo: $18.00 la hora
Lugar de trabajo: Empleo presencial
