Overview
Join our dynamic team as an Accounting Specialist with a focus on Accounts Receivable (AR). In this vital role, you will be responsible for managing and optimizing the company’s receivables processes, ensuring accurate billing, timely collections, and seamless account reconciliation. Your expertise in accounting systems, financial software, and client communication will drive efficiency and accuracy across our financial operations.
This position requires a well-rounded accounting background with knowledge of both Accounts Payable and Accounts Receivable and a comfort level working in a high volume, fast paced, electronic, high energy, B2B environment. This is an on-site, in-office position on a four person accounting team, reporting to the Controller.
Responsibilities
- Coordinate accounts receivables management, including invoicing, collections (minimal), and project reconciliation to ensure timely payments and accurate records.
- Utilize ERP software systems and other software reporting tools to manage workflow and work in progress.
- Create, update and distribute Excel spreadsheets to identify acount aging discrepancies and assist in cash flow management.
- Conduct account analysis to identify overdue accounts, initiate collection efforts, and communicate effectively with clients regarding outstanding balances.
- Reconcile customer projects including: create Proforma Invoices, prepare final settlement packages, generate Aging Reports, prepare pay requests and lien waivers for construction contracts.
- Collaborate with internal teams on project billing, vendor updates, freight analysis, and process improvements
- Document Standard Operating Procedures and update changes as they occur
- Analyze customer credit limits, terms and process credit applications
- Manage and balance petty cash
Qualifications
- Proven experience in accounting or finance roles with a strong focus on accounts receivables.
- Proficiency in accounting software; experience with a robust ERP platform is a plus (NetSuite preffered).
- Mastery of MS Office platform and above average Excel skills.
- Excellent communication skills for client interaction via phone or email; professional etiquette with internal and external customers is essential.
- Ability to perform detailed account reconciliation and data entry, and analysis with high accuracy.
- Knowledge of technical accounting concepts such as debits & credits, journal entries, and double-entry bookkeeping practices.
- Positive attitude, aptitude for multitasking with a professional, low drama approach to work.
- Knowedge of, or experience in, construction and foodservice a plus.
Pay: $24.00 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Work Location: In person
