Accounting Clerk – Accounts Receivable & Accounts Payable
Reef Property Services | Palm Beach Gardens, FL | Full-Time | In-Office
Reef Property Services is seeking an experienced Accounting Clerk to join our collaborative, fast-paced property management team.
This is not an entry-level accounting position.
We are looking for a highly organized, detail-oriented professional with a minimum of five (5) years of accounting and/or administrative office experience, preferably within property management, HOA, condominium, or real estate.
The ideal candidate understands accounting principles, is comfortable working with Accounts Receivable (AR), Accounts Payable (AP), and General Ledger (GL) coding, and enjoys working closely with residents, vendors, Community Association Managers, and upper management.
We Are Looking for Someone Who:
- Shows up to work on time every day and can be relied upon by the team.
- Has a CAN-DO attitude and thrives in a fast-paced environment.
- Takes pride in accuracy, organization, and attention to detail.
- Understands accounting principles and can confidently work with financial information.
- Is highly proficient with computers and Microsoft Office, especially Excel.
- Has excellent written and verbal communication skills in English.
- Can communicate professionally and confidently with residents and vendors.
- Is comfortable managing multiple priorities, deadlines, and requests.
- Is willing to learn new software and systems and assist with training others when needed.
- Works well as part of a team and understands that everyone contributes to the success of the office.
Key ResponsibilitiesAccounts Receivable
- Respond to resident and homeowner questions regarding account balances, payments, charges, and receivables.
- Research and explain account activity and discrepancies professionally and accurately.
- Process payments and maintain accurate account records.
- Assist with collections and account-related correspondence.
- Prepare and process collection-related documentation as directed.
- Work closely with Community Association Managers and accounting staff to resolve account issues.
Accounts Payable
- Process vendor invoices accurately and timely.
- Review invoices for accuracy and proper approvals.
- Assign and verify appropriate General Ledger (GL) codes.
- Maintain organized AP records and supporting documentation.
- Communicate with vendors regarding invoices, payments, and account questions.
- Assist with payment processing and reconciliation.
General Accounting & Office Support
- Maintain accurate financial records and documentation.
- Assist with account reconciliations and month-end procedures.
- Research discrepancies and follow through to resolution.
- Enter and maintain data accurately within accounting and property management systems.
- Work closely with Community Association Managers, upper management, vendors, residents, and administrative staff.
- Maintain organized digital files and accounting documentation.
- Assist with additional accounting and administrative responsibilities as needed.
Software & Computer Skills
Vantaca experience is strongly preferred.
The successful candidate must be highly computer proficient and comfortable working with:
- Microsoft Excel – strong proficiency required
- Microsoft Word
- Microsoft Outlook
- Adobe Forms/PDF
- Property management/accounting software
- Ability to quickly learn and adapt to new technology and software platforms
Required Qualifications – Non-Negotiable
- Minimum of 5 years of accounting and/or professional office experience
- Strong understanding of basic accounting principles
- Experience with Accounts Receivable and Accounts Payable
- Understanding of General Ledger coding
- Strong Microsoft Excel skills
- Exceptional attention to detail and accuracy
- Excellent written and verbal communication skills in English
- Strong organizational and time-management skills
- Ability to manage competing priorities in a fast-paced environment
- Professional and customer-service-oriented demeanor
- Dependable, punctual, and accountable
- Ability to work in-office Monday–Friday
Preferred Experience
- Property management accounting
- HOA or condominium management
- Real estate accounting
- Vantaca software
- Experience working with homeowner/resident accounts
- Experience supporting multiple communities or managers
This Role Is NOT a Fit If You:
- Are looking for an entry-level or training-only position.
- Do not have a strong understanding of accounting fundamentals.
- Struggle with accuracy or attention to detail.
- Prefer working independently with minimal team interaction.
- Have difficulty managing multiple priorities in a fast-paced environment.
- Struggle with professional written or verbal communication.
- Require constant supervision to complete assigned responsibilities.
- Are not comfortable working in a structured, accountability-driven office environment.
Our Work Culture
Reef Property Services operates with a team-first, accountability-driven culture.
We believe Teamwork Makes the Dream Work and value:
- Open and respectful communication
- Accountability and ownership
- Accuracy and attention to detail
- Willingness to help coworkers
- Professionalism
- Continuous learning and improvement
- A positive, customer-service-focused attitude
This position is an important part of the financial and administrative foundation of our company. You will work side-by-side with residents, vendors, Community Association Managers, upper management, and administrative staff on a daily basis.
Why Join Reef Property Services?
At Reef Property Services, we don't operate in silos. We succeed by working together, communicating clearly, and supporting one another every day.
We are looking for someone who wants to build something long-term—not just fill a seat.
If you are an experienced accounting professional who takes pride in accuracy, enjoys solving problems, communicates professionally, and wants to be part of a team where your work truly matters, we want to hear from you.
Work Location: In Person ONLY
Pay: From $22.00 per hour
Application Question(s):
- Describe your experience working as a central point of contact in an office.
What were your duties?
How did you prioritize tasks and dead lines while maintaining incoming calls/work?
Language:
Ability to Commute:
- Palm Beach Gardens, FL (Required)
Work Location: In person
