JOB
Careers at DPH: Work that makes a difference!
Pursuing Excellence, Inspiring Innovation, Promoting Teamwork, Embracing Service, and Advancing Equity
The South Carolina Department of Public Health (SC DPH) is seeking a detail-oriented and organized Contract Specialist to oversee contract lifecycle management and payment processing. This role serves as key support to program staff by assisting and ensuring efficiency in contract administration and invoicing in compliance with federal, state and organizational policies and procedures.
Job duties will include, but are not limited to:
Contract Lifecycle Management:
Serve as a liaison between Office of General Counsel (OGC), budgets, finance and DPH Program Staff to facilitate contract execution.
Develop, coordinate, monitor, and review assigned contracts and agreements.
Pursue resolutions on unresolved issues with internal and external customers.
Assist with tracking contracts and maintaining contract filing systems.
Ensure all contracts and agreements are fully executed and properly documented.
Invoicing and Payment Processing:
Serve as a liaison between Accounts Payable (AP) and DPH Program Staff regarding payment status.
Create purchase orders or funds reservations for all fully executed contracts, subawards, and grant agreements.
Verify invoice accuracy for payment processing.
Prepare invoices for submission through SCEIS.
Monitor payments to ensure timely processing.
Compliance and Oversight:
Additional Responsibilities:
EXAMPLE OF DUTIES
State Minimum:
A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Agency Minimum:
A bachelor's degree in business management, administrative services, or related studies and two (2) years administrative experience; OR an associate degree and four (4) years administrative experience; OR a high school diploma and six (6) years administrative experience. Proficient at using word processing software and spreadsheet applications. SUPPLEMENTAL INFORMATION
DRIVING RECORD: If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.
EDUCATION: Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation. Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.
The South Carolina Department of Public Health offers an exceptional benefits package for (FTE) positions that includes:-
Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, & Children
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15 days annual (vacation) leave per year
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15 days sick leave per year
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13 paid holidays
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Paid Parental leave
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State Retirement Plan and Deferred Compensation Programs
