Finance Procurement Specialist
POSITION DETAILS
"At Baruch College we believe that student success is everyone’s responsibility”
The Finance Procurement Specialist assists in managing the procurement process for goods and services, ensuring adherence to NYS Procurement Guidelines and CUNY Procurement Policy. Responsibilities include documenting and enhancing the end-to-end pay-to-procure process, conducting solicitations, preparing specifications, and ensuring compliance with procurement standards. Reporting to the Finance Procurement Director, the Specialist will collaborate with the procurement team, accounts payable, budget, and end-user departments to streamline workflows, resolve issues, and provide exceptional customer service. This role also involves evaluating bids, negotiating with suppliers, and managing procurement documentation to ensure timely and cost-effective purchasing decisions.
In addition to the CUNY Title Overview, duties will include, but are not limited to:
Administer and assist in managing of competitive procurement processes for goods and services, including the development, issuance, and evaluation of Requests for Information (RFIs), Requests for Quotations (RFQs), Invitations for Bids (IFBs), and Requests for Proposals (RFPs), in accordance with CUNY, New York State, and applicable regulatory requirements.
Provide procurement guidance and consultation to campus departments throughout the procurement lifecycle, ensuring compliance with procurement policies, funding restrictions, documentation requirements, and internal control standards.
Review solicitation responses, vendor proposals, and supporting documentation to evaluate responsiveness, responsibility, and best value; prepare procurement recommendations and supporting analyses for management review and approval.
Assist in the negotiation of contract terms and conditions with vendors, ensuring compliance with College, University, and State requirements while achieving favorable pricing and service outcomes.
Administer procurement activities involving multiple funding sources under management guidance, ensuring expenditures comply with applicable funding restrictions, procurement requirements, and fiscal controls.
Coordinate with the Office of General Counsel, CUNY Legal Affairs, vendors, and campus stakeholders to facilitate contract review and approval of contract boilerplate language, amendments, and other procurement-related agreements.
Serve as a liaison with internal and external oversight agencies, including auditors, regulatory entities, and University offices, in support of procurement reviews, audits, and compliance initiatives.
Prepare and coordinate procurement advertisements and public notices in the New York State Contract Reporter, City Record, and other applicable publications for competitive solicitation opportunities.
Monitor and process purchasing requisitions and procurement transactions in a timely manner, ensuring accuracy, completeness, and adherence to established procurement procedures and service standards.
Assist in the implementation and maintenance of comprehensive internal controls associated with new and revised procurement procedures, promoting accountability, regulatory compliance, and operational effectiveness.
Maintain procurement files, solicitation records, contract documentation, and related reports to support audit readiness, transparency, and institutional recordkeeping requirements.
Support continuous process improvement initiatives by evaluating procurement workflows, identifying efficiencies, and recommending enhancements to procurement operations and customer service delivery
QUALIFICATIONS
Bachelor's degree and four years' related experience required.
Preferred Qualifications :
Experience with PeopleSoft, Jagger ERP Systems, and procurement in government and/or higher education
Knowledge of CUNY and NYS purchasing regulations, policies, and procedures.
Skills
Proficiency in Microsoft Excel, Word, and Access.
Strong analytical and problem-solving skills.
Excellent negotiation and communication abilities.
Ability to manage multiple tasks and prioritize effectively.
Detail-oriented with a focus on accuracy and compliance.
Strong organizational and time-management skills.
Effective team-building, decision-making, and independent working abilities, superior interpersonal and customer service skills.
CUNY TITLE OVERVIEW
Coordinates matters related to procurement under management direction.
Maintains accounts, budgets, contracts, agreements, and documentation related to the procurement process
Analyzes procurement practices, procedures, and responsibilities, developing process documentation and identifying potential improvements
Maintains College and University systems that manage and track procurement activities
Assumes responsibility for selected procurement projects
Performs related duties as assigned.
CUNY TITLE
Higher Education Assistant
FLSA
Non-exempt
COMPENSATION AND BENEFITS
$76,937- $86,741; Salary commensurate with education and experience.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.
Candidates must provide a cover letter and resume as one attachment in PDF or word docx format.
Tips for attachment naming conversion: Firstname.lastname-Job ID. Example: Jon.smith-Job ID32488
CLOSING DATE
August 17, 2026 with review of resumes to begin August 10, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 32488
Location: Baruch College
Job Type: Full-Time
