10 months; 8.0 hrs/day
Hourly rate: $19.40
POSITION RESPONSIBILITIES:
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Type, file, duplicate, mail all correspondence related to the duties of the counselors.
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Handle all incoming calls. Schedule appointments for teachers, parents, and students (and write student passes).
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Determine student needs as students arrive to the office with passes and notify the appropriate person. Locate the nurse as required. Supervise students waiting in the office.
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Greet parents and newly enrolling students and assist office visitors.
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Assist with registration of new enrollees.
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Requesting transcripts/records of new enrollees and preparation of mailing transcripts/records.
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Preparation of cumulative and permanent record cards for all new enrollees.
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Maintenance of updating student cumulative and permanent records (general information, test results, grades, pictures, etc.).
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Organizing, maintaining and updating special needs folders and binders.
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Process AEA referrals, discipline referrals, progress reports.
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Assist in registration and orientation for grades 7 and 8. (In the future for grades 6, 7, and 8.) Duties include building a roster, collating and summarizing comments of teachers, completing forms, etc.
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Prepare information as initial step of scheduling.
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Assist the counselor and principal in charge of ITED's and ITBS to prepare for the testing, and in distribution, and collection of testing material.
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Assist in organizing make-up testing.
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Prepare cumulative folders and permanent record cards (photos, testing results, etc.)
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Prepare rosters, homebase lists, and/or reports for teachers, principals, counselors, etc. Maintain student adds/drops information in binder. Maintain class lists. Forward student adds/drops information to the Business Manager and Attendance Secretary.
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Preparation, printing, alphabetizing, distribution, completing corrections, filing of: report cards, mid-term progress reports, stick tabs, etc.
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All main frame (AS400 and Excel database) computer input; student information, schedules, reports, eighth period student activities, scheduling; as well as maintenance of same.
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Verify accuracy of principal's quarterly report with enrollment data.
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Schedule use of conference rooms.
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Staffing notifications for AEA staff and filing of all special education reports.
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Assist in the organization of guidance department curricular activities (e.g. career day, etc.)
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Assist other secretaries, as needs demand.
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Maintenance of Lost and Found items with distribution or dispersal of items throughout the school year.
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Demonstrates a commitment to multi-cultural nonsexist policies and practices.
