Maintenance Administrative Assistant
Job Title: Maintenance Administrative Assistant
Pay: $15.00 - $18.00 per hour (based on experience)
Schedule: Monday – Friday, Full-Time
Location: Northcutt Realty, Auburn, AL
Position Summary
We are seeking a highly organized and customer-focused Maintenance Administrative Assistant to support our maintenance operations and office administration. This position serves as the primary point of contact for residents, vendors, and team members regarding maintenance-related requests and administrative functions. The ideal candidate is detail-oriented, professional, and able to effectively manage multiple tasks in a fast-paced environment.
Responsibilities
- Answer incoming phone calls and assist residents, vendors, and team members.
- Respond promptly and professionally to emails and online inquiries.
- Receive, enter, assign, and track maintenance work orders.
- Follow up on outstanding work orders to ensure timely completion.
- Communicate with residents regarding maintenance scheduling and updates.
- Maintain accurate records and documentation for maintenance activities.
- File and organize physical and electronic documents.
- Assist with invoice processing, purchase orders, and vendor communication.
- Support maintenance staff with administrative tasks and reporting.
- Monitor office supplies and assist with ordering as needed.
- Perform general administrative and clerical duties.
- Provide exceptional customer service to residents and prospective residents.
Qualifications
- High school diploma or equivalent required.
- Previous administrative, office, customer service, or property management experience preferred.
- Strong computer skills, including Microsoft Office (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize responsibilities effectively.
- Professional demeanor and positive attitude.
- Experience with property management software is a plus but not required.
Benefits
- Competitive hourly pay
- Monday through Friday schedule
- Paid holidays and paid time off
- Health Insurance
- Opportunities for growth and advancement
- Supportive team environment
How to Apply
Interested candidates should submit their resume for consideration. We are looking for a dependable, motivated individual who enjoys helping others and keeping operations running smoothly.
Equal Opportunity Employer
Pay: $15.00 - $18.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
