Job Summary
We are seeking a dynamic and highly organized Real Estate Transaction Coordinator to join our team for our Redding & Red Bluff branches! In this vital role, you will manage the entire transaction process from contract to closing, ensuring a seamless experience for clients, agents, and vendors. Your proactive approach and exceptional organizational skills will help facilitate smooth communication, accurate documentation, and timely completion of all transaction-related tasks. This position offers an exciting opportunity to be at the heart of real estate operations, supporting our mission to deliver outstanding service and efficient transaction management. The duties of this position will be split between TC work and file review for DRE Compliance.
Duties
- Coordinate all aspects of real estate transactions, including preparing and reviewing contracts, disclosures, and closing documents.
- Maintain detailed transaction files with accurate data entry using productivity software and spreadsheets.
- Communicate effectively with clients, agents, lenders, escrow officers, and title companies via phone, email, and in-person to ensure timely updates and problem resolution.
- Manage calendar appointments, deadlines, and key milestones to keep transactions on track.
- Utilize office management tools such as Microsoft Office Suite (Word, Excel) and QuickBooks for record keeping and financial tracking.
- Handle multi-line phone systems with professionalism, providing excellent customer service and support at the front desk or reception area.
- Assist with clerical tasks including filing, data entry, document scanning, and maintaining organized office records.
- Support client communication by providing updates on transaction status and answering inquiries promptly.
- Ensure compliance with all legal requirements and company policies throughout each transaction process.
Requirements
- Proven experience in office management or administrative support within a real estate or related environment.
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel), spreadsheets, data entry, and productivity software.
- Familiarity with QuickBooks or similar accounting software is preferred.
- Excellent organizational skills with the ability to prioritize multiple tasks efficiently.
- Exceptional phone etiquette and customer service skills for front desk duties and client interactions.
- Bilingual abilities are a plus to serve diverse clients effectively.
- Experience using multi-line phone systems for seamless communication flow.
- Strong attention to detail in clerical tasks such as filing, typing, document review, and calendar management.
- Ability to work independently while collaborating effectively within a team environment.
- Previous experience in real estate transactions or as a personal assistant is advantageous but not required.
Join us to be part of a vibrant team dedicated to delivering exceptional service through efficient transaction coordination! We value proactive professionals who thrive in fast-paced environments and are eager to contribute their organizational talents toward successful real estate closings.
Pay: $20.00 - $22.00 per hour
Work Location: In person
