Job Summary
We are seeking a dynamic and detail-oriented Construction Accounting/Office Manager to oversee the financial and administrative operations of our construction projects. This pivotal role combines accounting expertise with office management skills to ensure smooth project workflows, accurate financial tracking, and efficient office functions. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational abilities, excellent communication skills, and a proactive approach to problem-solving. Join us to lead our administrative team and contribute to the successful execution of our construction initiatives!
Responsibilities
- Manage all aspects of construction project accounting, including budgeting, bookkeeping, invoicing, and expense tracking using QuickBooks or similar software.
- Oversee payroll processing, ensuring timely and accurate employee compensation in compliance with applicable regulations.
- Filing, front desk duties, multi-line phone systems, and calendar management as needed.
- Coordinate scheduling for project timelines, meetings, and events such as site visits or client presentations; plan and execute company events when needed.
- Maintain human resources functions including onboarding new team members, training & development initiatives, and enforcing office policies.
- Ensure effective communication across teams by managing correspondence, phone etiquette, and internal updates; facilitate team meetings for project progress reviews.
Requirements
- Proven experience in office management or administrative roles within the construction industry or related fields.
- Strong accounting skills with proficiency in Deltek
- Excellent organizational skills with the ability to manage multiple schedules simultaneously.
- Familiarity with vendor management processes and contract negotiations.
- Knowledge of payroll procedures, budgeting practices, and human resources fundamentals.
- Exceptional communication skills coupled with professional phone etiquette and customer service orientation.
- Experience handling clerical tasks such as filing systems, front desk operations, and multi-line phone systems.
- Ability to adapt quickly to changing priorities while maintaining attention to detail in a fast-paced environment. Join us as we build not just structures but also a vibrant team committed to excellence! We welcome energetic professionals eager to make an impact through their expertise in construction administration and office management—helping us deliver outstanding projects while fostering a positive workplace culture!
Pay: $65,000.00 - $85,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person
