4 day workweek!
Accounts Payable Clerk
Department: Accounts Payable
Reports To: Accounting Manager
Position Summary
The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices and payments for a contract metal fabrication company. This position ensures invoices are matched to receiving documentation, processed correctly within the accounting system, and paid according to company terms and procedures. The role also supports administrative office functions including vendor communication, statement reconciliation, answering phones, and general office support.
Essential Duties and Responsibilities
- Match vendor invoices to receiving documents and purchase records using receiver numbers within the accounting system.
- Verify invoice information matches quantities, pricing, and receipts before processing.
- Enter invoices on a daily basis to maintain current and accurate accounts payable records.
- Ensure all accounts payable invoices are processed timely and kept current each day.
- Receive and sort daily mail, including vendor invoices and statements.
- Process and enter manual invoices as needed.
- Review and reconcile vendor statements received by email and resolve discrepancies promptly.
- Reconcile company credit card statements and verify supporting receipts and documentation.
- Maintain records and ensure timely payment of company property taxes and vehicle tag renewals for all company vehicles.
- Prepare monthly check runs for vendor payments.
- Upload payment files to the bank for processing and mailing of checks.
- Match paid invoices with remittance advice documentation.
- Route invoices and payment documentation for approval by the General Manager.
- File invoices, payment records, and supporting documentation accurately and efficiently.
- Process automatic payments and monitor recurring vendor payments.
- Assist with month-end closing procedures and ensure all invoices are entered and processed timely for accurate financial reporting.
- Respond to vendor inquiries through phone and email communication.
- Assist with answering company phones and provide general administrative support as needed.
- Maintain confidentiality of financial and vendor information.
- Support accounting and office staff with additional duties as assigned.
Qualifications
- High school diploma or equivalent required; associate degree in accounting or business preferred.
- Previous accounts payable or accounting experience preferred, ideally in manufacturing or fabrication environments.
- Strong data entry and organizational skills.
- Ability to work accurately with numbers and detailed documentation.
- Proficient in Microsoft Office, especially Excel.
- Knowledge of Excel spreadsheets, formulas, and basic reporting functions.
- Experience with accounting software systems preferred.
- Strong communication and problem-solving skills.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Dependable, detail-oriented, and able to work independently.
Schedule
- Monday through Thursday, 6:30 a.m. to 5:00 p.m.
- Additional time may occasionally be required during month-end close procedures.
Work Environment
This position operates in an office environment within a manufacturing/metal fabrication facility and may involve regular interaction with production, purchasing, and receiving departments
Pay: $23.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
