This position will provide excellent customer service to staff by fulfilling requests for parts, supplies and materials needed to complete work performed by Public Works or other county departments. Uses computerize asset management software to order, receive, and issue parts, supplies and materials. Responds to after-hours snow call ins or emergency work needs as required.
To purchase, receive, store, issue and keep account of various inventories, equipment supplies, tools, materials, capital items and other miscellaneous items used in the daily operation of the Ramsey County Public Works department, and to perform related duties as assigned.
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Salary Range for Mechanical Stock Clerk 1 - $27.62- $35.91
Salary Range for Mechanical Stock Clerk 2 - $30.45 - $39.58
- Promote a diverse, culturally competent, and respectful workplace.
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Maintain computerized inventory of equipment, supplies, parts, tools, oils, gas, lubricants and other miscellaneous items held in the store rooms; create and maintain databases of equipment and supplies by setting fields and properties for tables, and creating data entry forms, and use database to design reports, maintain inventory and monitor the use of supplies; does research, and keep abreast of new software used for computerized inventory, ensure that new software meet the needs of the stock room, and train other Public Works personnel on its use.
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Receive, records and store equipment, supplies, parts, tools and other miscellaneous items, by checking receipts for proper billing and proper pricing, contacting vendors when errors occur, entering purchases into the computerized inventory system, issuing inventory numbers, establishing rental rates, and notifying Public Works personnel of the availability of the items.
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Maintain close communication with Public Works staff to provide information on new products, equipment parts, and materials, keep files of products, act as a liaison between vendors and Public Works staff, and evaluates vendors on their ability to provide service, parts, and warrantees.
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Train temporary employees in the stock room on shipping and receiving procedure, inventory distribution and receipt, and use of the computerized inventory system; provides information to contractors completing projects on Public Works building and other facilities.
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Locate parts in storeroom and issues them to various Ramsey County personnel noting in the computer where item is being used and/or to whom item is being issued; disperses and records all outgoing inventories on the computer daily
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Maintains all fuel database computer records, encoding fuel keys, transfer fuel transactions from the fuel management system to fleet management program and prepare computer reports needed for invoicing other departments.
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Make inventory pickup run to local vendors to expedite equipment repairs, shop maintenance jobs, road maintenance jobs and other requirements.
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Issue and record, in the computer, Ramsey County inventory numbers on all capital expenditures including furniture, tools and office equipment.
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Ensure that all inventory, reports and vehicle records are up dated daily on the computer and produce computer reports as needed.
(The work assigned to a position in this classification may not include all possible tasks in this work and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.)
ESSENTIAL FUNCTIONS: 1, 2, 3,4, 5, 8, 9, 10
Minimum Qualifications for the Mechanical Stock Clerk 1
Education: High school diploma or equivalent.
Experience: One year of experience in any of the following: purchasing, storekeeping or warehousing of parts, equipment, tools, materials or supplies, or asset management.
Substitution: Equivalent combination of education and related experience.
Certification/Licensure: Must have a valid driver’s license for the class of vehicles to be driven.
Minimum Qualifications for the Mechanical Stock Clerk 2
Education: High school diploma or equivalent.
Experience: Two years of experience in purchasing, storekeeping or warehousing of parts, equipment, tools, materials or supplies. Completion of a vocational school program in automotive or truck parts management may substitute for one year of experience required.
Substitution: Equivalent combination of education and related experience.
Other: Must have a valid drivers license for the class of vehicles to be driven.
The examination process will consist of the following section with each section weighted as indicated:
The examination for Mechanical Stock Clerk will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions –do not mark “see resume” or “see work history” as a response. Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this examination.
Eligible List: The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as a Mechanical Stock Clerk. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for 30 days or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted.
Veteran's Preference: This is a classified position requiring an open, competitive selection process. Veteran's Preference points will be applied after a candidate passes the examination process. Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.
Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.
E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.
Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin.
Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives to be equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.
