Job Summary:
We are seeking a detail-oriented Admin Assistant to support day-to-day operations, assist with payroll support and accounts receivable/payable. This role requires a versatile individual who is comfortable balancing administrative tasks and day-to-day operations.
Key Responsibilities:
Administrative Support
- Provide general administrative support to staff and management
- Organize and maintain digital and physical files
- Prepare reports, documents, and correspondence as needed
Accounts Receivable / Accounts Payable
- Job Tracking
- Assist with customer invoicing and tracking as needed
- Enter and reconcile data in billing systems and spreadsheets
- Support communication with clients regarding payment or billing issues
- Maintain and process accounts payable to ensure timely payment of invoices
Payroll Support
- Assist with processing weekly time sheets, payroll submission and reporting as needed
Qualifications:
- Proven experience in administrative support, billing, accounts payable/receivable and payroll
- Proficiency with office software (e.g., Microsoft Office - Excel is a must)
- Familiarity with billing tools (e.g., QuickBooks) is a plus
- Strong communication and writing skills
- Excellent organization, time management, and attention to detail
- Ability to work independently and as part of a team
Preferred Skills:
- Must have valid NYS driver's license
- Accounts Receivable/Payable, Payroll processing
- Prior experience in a fast-paced environment
- Must be efficient at multi-tasking and be able to manage deadlines with clear and effective communication
Pay: $20.00 - $24.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person
