Job Overview
We are seeking a dynamic and highly organized Front Office Coordinator to join our team! This energetic role is vital in creating a welcoming environment for clients, visitors, and staff while ensuring smooth daily operations. The ideal candidate will possess exceptional communication skills, technical proficiency, and a proactive attitude to manage front desk activities efficiently. As the first point of contact, you will play a key role in maintaining a professional and organized office atmosphere, supporting administrative functions, and delivering outstanding customer service.
Duties
- Greet visitors and clients warmly, ensuring a positive first impression at all times
- Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
- Handle scheduling and calendar management for staff and client appointments using productivity software such as Microsoft Office and Google Workspace
- Perform data entry, audits and maintain filing systems, and update spreadsheets with precision to support office operations
- Assist with bookkeeping tasks and payroll or similar accounting software to track expenses and invoices
- Support office management tasks including supply inventory, equipment maintenance, and general clerical duties
- Provide excellent customer support by addressing inquiries promptly and professionally via phone or email
Requirements
- Proven experience in office management, administrative support, or front desk roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, spreadsheets, and data entry tools
- Technical proficiency with multi-line phone systems, computer literacy, and familiarity with productivity software
- Excellent communication skills in both English and bilingual capabilities (if applicable) to serve diverse client needs
- Previous experience as a receptionist or personal assistant is highly desirable, especially in medical or dental settings
- Strong typing skills with attention to proofreading details for accuracy in correspondence and documentation
- Ability to multitask efficiently while maintaining professionalism under pressure
- Knowledge of QuickBooks or bookkeeping experience is a plus
Join us to be part of an energetic team dedicated to delivering exceptional service while supporting the daily functions of our vibrant office environment!
Pay: $20.00 - $24.00 per hour
Work Location: In person
