The Purchasing Agent / Starts Coordinator is responsible for managing all aspects of the home start process, including plan and file creation, permitting, purchase order issuance, and internal coordination. This position requires a strong attention to detail, effective communication, and the ability to collaborate across departments to ensure a smooth and timely construction start for every home. The ideal candidate will be highly organized, solution-oriented, and aligned with our company’s values.
Embody and promote our core values.
Ensure all homeowners, internal teams, vendors, and partners receive outstanding service.
Receive, review, and organize incoming sales files for new home starts, ensuring accuracy and usability throughout the construction process.
Order and review lot-specific plans for accuracy and alignment with customer selections.
Apply for and track permits for each home, ensuring timely submission and consistent follow-up with municipalities.
Monitor and meet pre-construction timelines (goal: within 60 days).
Identify and resolve file discrepancies before construction begins.
Manage required buyer signoffs and ensure documentation is accessible to relevant team members.
Maintain clean, organized digital and physical files for all home starts.
Collaborate with Sales, Purchasing, and Construction to improve processes and eliminate inefficiencies.
Work with the Purchasing Manager to improve base plans and increase overall accuracy.
Maintain and update the Construction Starts Log; generate reports on backlog and progress.
Issue and audit all purchase and work orders prior to construction start.
Approve vendor invoices related to scope of work.
Review and forecast potential “start gaps”; notify leadership of any trends or risks.
Help hold the Sales team accountable to deadlines related to file completion.
Co-lead the Production Starts Meeting; provide updates, identify roadblocks, and advocate for tools and resources needed.
Code and approve relevant expenditures; maintain a strong understanding of project budgets.
Proactively identify opportunities to improve processes and enhance internal and external experiences.
Maintain regular, punctual attendance and professional communication.
