Overview
We are seeking a highly organized and detail-oriented Project Administrator to join our dynamic team. In this vital role, you will coordinate project schedules, documentation, facilitate communication across departments, and ensure compliance with industry standards and regulatory requirements. Your proactive approach will help streamline project schedules, maintain accurate records, and support the successful delivery and installation of complex commercial projects. This position offers an exciting opportunity to contribute to high-quality projects in a fast-paced environment while advancing your skills in document management, project coordination, and regulatory compliance.
Responsibilities
- Manage and maintain project documentation using document management systems such as SharePoint and CRM platforms, ensuring accuracy and accessibility.
- Oversee document review processes, including control of technical documents, drawings, and reports.
- Coordinate document workflow management to facilitate timely review, approval, filing, and distribution across cross-functional teams.
- Assist in data entry, records management, and filing activities to keep project information organized and up-to-date.
- Collaborate with engineering, production, and installation teams to ensure seamless communication and document control adherence.
- Proofread & Review technical project documents for clarity, accuracy, and compliance; support technical writing efforts when needed.
- Utilize project management software to track project milestones, deadlines, and deliverables while maintaining detailed logs of activities.
- Conduct regular audits of document control processes to uphold document compliance management standards.
- Support training initiatives related to document control procedures and quality management systems.
Requirements
- Proven experience in document management or scheduling preferred but will train the right candidate.
- Proficiency with SharePoint, Microsoft Office Suite (Word, Excel, PowerPoint), CRM systems, and project management software tools. (Zoho CRM & Zoho Projects)
- Excellent organizational skills with the ability to manage multiple priorities efficiently while maintaining attention to detail.
- Experience with records management, data entry, proofreading, and technical writing is essential.
- Knowledge of document workflow management systems and filing best practices for regulated industries.
- Strong cross-functional communication skills to facilitate collaboration across teams.
- Ability to adapt quickly to changing priorities in a fast-paced environment while maintaining high standards of accuracy.
- Demonstrated administrative experience supporting project teams or quality assurance functions.
Join us as a Project Administrator if you’re eager to play a key role in ensuring project success through meticulous documentation control and seamless coordination! This position provides a platform for professional growth within a forward-thinking organization committed to excellence in quality management and regulatory compliance.
Pay: $23.00 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
