Overview
We are seeking a dynamic and organized Front Desk Receptionist and Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. Your multitasking skills and attention to detail will support daily office operations, enhance client communication, and contribute to a smooth-running workplace. This paid position offers an exciting opportunity to develop your administrative expertise while making a positive impact on our organization’s success.
Duties
- Greet visitors warmly, manage check-in procedures, and direct them appropriately
- Answer multi-line phone systems promptly with excellent phone etiquette, providing exceptional customer service
- Handle incoming calls, screen inquiries, and relay messages accurately to team members
- Perform clerical tasks including filing, data entry, proofreading documents, and word processing
- Process new invoices that come in daily
- Create invoices and send to customers
- Maintain organized office records, files, and correspondence to ensure easy retrieval of information
- Support office management activities such as supply inventory, mail distribution, and basic administrative support
Requirements
- Proven office management or administrative experience in a fast-paced environment
- Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook) and general computer literacy
- Excellent organizational skills with the ability to prioritize tasks effectively
- Exceptional customer service skills with professional phone reception and phone etiquette experience
- Demonstrated clerical experience including typing, proofreading, filing, and document handling
- Strong organizational skills with keen attention to detail and time management capabilities
Pay: $20.00 - $22.00 per hour
Benefits:
- Health savings account
- Paid time off
Work Location: In person
