Scope of Work: Guardian Roofing Bookkeeper
1. Financial Management & Integration
- Software Syncing: Manage the daily data flow between AccuLynx and QuickBooks to ensure job costs, invoices, and payments are mirrored accurately.
- Accounts Payable (AP): Process vendor invoices and ensure they are assigned to the correct job folders.
- Accounts Receivable (AR): Monitor \"Job Progress\" status in AccuLynx; generate and send progress billings, final invoices, and statements to homeowners or insurance adjusters.
- Bank Reconciliation: Perform weekly reconciliations of all bank and credit card accounts within QuickBooks.
2. Construction-Specific Accounting
- Job Costing: Maintain granular tracking of \"Estimated vs. Actual\" costs. Alert management if a project’s labor or material spend exceeds the AccuLynx estimate.
- Project Based Work managing AR & AP
3. Compliance & Payroll
- Subcontractor Management: Verify that all \"1099\" crews have active General Liability and Workers' Comp insurance certificates on file before processing payments.
- Payroll Processing: Manage weekly payroll for in-house crews, including tracking California-specific overtime and prevailing wage requirements if applicable.
- Regulatory Filings: Prepare and file Southern California local sales taxes and assist with annual Workers' Comp audits.
4. Reporting & Communication
- Cash Flow Forecasting: Provide weekly reports on \"Cash on Hand\" vs. \"Upcoming Trade Payables.\"
- Profitability Analysis: Generate monthly P&L statements per project type (e.g., Residential Reroof vs. Commercial Repair).
Required Qualifications
| Feature | Requirement | Software | Expert-level QuickBooks Online/Desktop & AccuLynx experience.
| Industry | Minimum 2+ years in Construction/Trades (Roofing preferred).
| Knowledge | Strong understanding of California labor laws and mechanics' lien laws.
| Traits | High attention to detail; ability to \"detective\" discrepancies between CRM and Accounting software.
