Greet customers and answer incoming phone calls and refer inquiries to the appropriate person .
Promotes a safe workplace by visibly participating , encouraging and considering safety in every aspect of daily activit y.
Open and route incoming mail to the appropriate person and prepare outgoing mail .
Distribute and log special items to corporate departments, branch personnel, vendors, and customers as demanded by the specific department’s needs, such as sales quotes, brochures, department newsletters, periodic operations reports, etc.
Maintain calendars and itineraries for branch personnel, arrange meetings/conference calls/travel, etc.
Assure appropriate office supplies inventory and office equipment is operational .
Scan documents, establish and maintain branch records are maintained in accordance with the company records retention policy .
Distribute daily, weekly, and monthly reports .
Perform efficient and accurate data entry using MRC Global specific software related to customer order processing, purchasing , receiving, inventory, accounts receivable, accounts payable/invoice auditing, and miscellaneous office processes .
Confirm accuracy of purchases with vendors, including shipping, billing, and customer support .
Conduct periodic audits to ensure compliance with business process standards.
Learn new business processes and office procedures as required and serve as a resource to others .
Establish rapport and provide prompt responses to internal and external customer requests using written correspondence, proper phone etiquette, and other effective interpersonal skills .
Maintain confidential information pertaining to normal supervisory duties, personnel issues, and customer issues .
Take reasonable care for the safety and health of yourself and others.
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