Title: Administrative & Fiscal Support Specialist (CTAHR/PEPS)
Position Number: 0097624T
Hiring Unit: College of Tropical Agriculture and Human Resilience (CTAHR), Plant and Environmental Protection Sciences (PEPS)
Location: University of Hawaii at Manoa; Honolulu, HI
Date Posted: July 25, 2026
Closing Date: August 7, 2026, 11:59PM HST
Band: A
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: This position is subject to availability of funding and renewal is contingent upon satisfactory performance, staffing requirements, and/or availability of funding. For best consideration, all application materials should be submitted by August 7, 2026, 11:59PM HST. Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Please see application instructions.
Duties and Responsibilities
- Coordinates, communicates and assists with various tasks in preparation for agricultural professionals conducting global research initiatives.
- Performs fiscal and administrative functions to support agricultural and environmental protection research initiatives.
- Processes documents, forms, and records related to education, agriculture, and plant/environmental protection.
- Assists with procurement activities and workflows for research support.
- Administers travel arrangements and processes reimbursements in compliance with established policies and procedures.
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Assists with full-cycle personnel documentation, from recruitment through separation, for faculty, staff, APT, and student employees.
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Assists with Initiating and expediting personnel actions, including onboarding/offboarding, promotions, tenure applications, contract renewals, and annual evaluations.
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Monitors and maintains confidential personnel records and files, ensuring accuracy in employment status and leave tracking.
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Prepares and submits Personnel Action Forms (PAF) and provides comprehensive administrative support for all employment classifications (Faculty, APT, Civil Service, student (SECE), and Graduate Assistants).
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Other duties as assigned.
- Denotes Essential Functions
Minimum Qualifications
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Possession of a baccalaureate degree in business, communication, science, liberal arts or related field and 0 year(s) of progressively responsible professional experience with responsibilities for administrative and/or office management or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
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Functional knowledge of principles, practices and techniques in the area of administrative and/or office management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
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Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with administrative and/or office management.
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Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of administrative and/or office management.
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Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
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Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
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Demonstrated ability to operate a personal computer, apply word processing software, and proficiency in fiscal and/or personnel management systems.
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Demonstrated ability with social media platforms to enhance departmental activities.
Desirable Qualifications
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Independent judgment in handling public inquiries pertaining to pest management.
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Familiarity with fiscal and personnel management systems, such as UH specific programs of Kuali Financial Systems; SAP Concur; RCUH Operating System; E-Travel; Aim Enterprise; Enterprise Asset Management; People Soft; STAR System
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Functional knowledge of with administrative support such as agricultural research support.
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Functional knowledge of budget requirements, such as with UH, RCUH, state, and federal.
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Demonstrated ability to handle confidential and sensitive related matters including safety incidents, legal documentation, budgets, and personnel.
TO APPLY: If you have not applied for a position before using NeoGov, you will need to create an account.
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Cover letter indicating how you satisfy the minimum and some, if not all, desirable qualifications;
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Resume/Curriculum vitae (CV);
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Names of three (3) professional references (contact information including email address); and
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Official transcripts or original documentation from the institution confirming the degree (copies acceptable; however, official transcripts sent directly from the degree-granting institution are required upon hire).
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Any confidential data should be redacted (e.g. social security number, date of birth, etc).
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Diplomas will not be accepted.
Note: Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee.
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
